Accounts Payable Coordinator

Job Description

The Accounts Payable Coordinator is responsible for providing accounting support, including managing accounts payable, making journal entries, processing vendor checks, and handling various office administrative duties for the accounting department.

• Prepare and code invoices accurately, then submit them to the Regional Accounting Center.
• Set up and provide necessary information for processing utility bills through Metaviewer.
• Ensure timely transfer or cutoff of utility bills once a home closes.
• Set up vendors, manage vendor files, and file invoices.
• Manage voids, open accounts payable, and maintain ABR records.
• Process check requests and prepare checks for mailing and distribution.
• Prepare the weekly payment register, verify its accuracy, and obtain approval from the Controller before submitting it to Corporate for check processing.
• Reconcile past-due unpaid invoices by reviewing received statements.
• Research and resolve payment discrepancies and communicate with business partners to address invoice issues.
• Meet all required weekly cutoffs, time schedules, and month-end deadlines.

Responsibilities

• Prepare and code invoices accurately, then submit them to the Regional Accounting Center.
• Set up and provide necessary information for processing utility bills through Metaviewer.
• Ensure timely transfer or cutoff of utility bills once a home closes.
• Set up vendors, manage vendor files, and file invoices.
• Manage voids, open accounts payable, and maintain ABR records.
• Process check requests and prepare checks for mailing and distribution.
• Prepare the weekly payment register, verify its accuracy, and obtain approval from the Controller before submitting it to Corporate for check processing.
• Reconcile past-due unpaid invoices by reviewing received statements.
• Research and resolve payment discrepancies and communicate with business partners to address invoice issues.
• Meet all required weekly cutoffs, time schedules, and month-end deadlines.

Requirements

• A High School Diploma or GED required.
• Bachelor of Science degree with a focus on accounting or finance preferred.
• Minimum of two years of experience in office and accounts payable roles.
• Experience in the homebuilding industry is a plus.
• Intermediate computer skills in Microsoft Word and Excel.
• JD Edwards experience preferred.
• Strong attention to detail.

Physical & Office/Site Presence Requirements

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Requires the ability to work more than eight hours per day as needed. Finger dexterity may be required to operate a computer keyboard and calculator.