Accounts Payable Clerk - Special Education

Provides financial, accounting, and administrative support to the Special Education and Student Services Departments, including accounts payable, Medicaid billing, purchasing, contract administration, and financial reporting.

Responsibilities

• Prepare payment vouchers with required signatures for submission to District Accounts Payable.
• Review and verify invoices for accuracy prior to submission for payment.
• Submit payment vouchers and supporting documentation to District Accounts Payable.
• Verify receipt of goods and services with department personnel before processing payments.
• Maintain accurate vendor records and verify vendor information.
• Maintain accurate financial records and supporting documentation.
• Manage Medicaid billing for eligible Special Education services, ensuring compliance with federal, state, and district regulations.
• Monitor claims, resolve billing discrepancies, and maintain required documentation.
• Coordinate with service providers to ensure timely and accurate claim submission.
• Coordinate purchasing and supply ordering for the Special Education and Student Services departments.
• Monitor inventory levels and maintain adequate office and instructional supplies.
• Maintain contracts for outside consultants, service providers, and vendors.
• Track contract dates, renewals, and required documentation.
• Assist administrators with procurement and purchasing processes.
• Prepare monthly expenditure reports for administrators.
• Support submission of reimbursement claims related to student programming (STAC).
• Maintain department files, financial records, and confidential documentation.
• Assist with budget monitoring and account reconciliation.
• Complete special projects and financial assignments as directed by the Director of Special Education.
• Provide administrative support to department leadership as needed.

Qualifications

• Graduation from high school or possession of an equivalency diploma plus one of the following:
  • Twenty-four (24) college semester credit hours, including six (6) in Accounting; or
  • One (1) year of full-time or equivalent experience in the maintenance of financial accounts and records; or
  • An equivalent combination of education and experience.
  Candidates qualifying under education must submit a transcript or itemized list of coursework at the time of application.
• Candidates must either currently hold the Office Account Clerk civil service title or be eligible for the next Office Account Clerk exam.

Preferred Qualifications

• Associate degree in Accounting, Business Administration, Finance, or a related field, or equivalent combination of education and experience.
• Previous experience in accounts payable, school district finance, municipal accounting, healthcare finance, or Medicaid billing.
• Experience with New York State school finance systems and Medicaid reimbursement programs.

Skills

• Knowledge of accounts payable procedures and basic accounting principles.
• Knowledge of Medicaid or medical billing practices and regulations.
• Experience with purchasing, supply ordering, and contract administration.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with computerized accounting and financial management systems.
• Strong data entry and recordkeeping skills with exceptional attention to detail.
• Ability to perform mathematical calculations accurately and efficiently.
• Excellent organizational, time management, and problem-solving skills.
• Ability to prioritize multiple assignments and meet established deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Ability to work independently while collaborating effectively with administrators, staff, vendors, and the public.

Schedule

Monday–Friday, 7.5 hours per day, 12 months per year (1860 hours/year).

Pay

Minimum $20.60 per hour.

Benefits

• Health and Dental Benefits
• Life Insurance
• New York State Employee Retirement System (NYSERS)
• Longevity Payments
• Professional Development

Working Conditions

Work is performed in a professional office environment using standard office equipment and computerized financial systems. The position requires prolonged periods of sitting, computer use, and occasional lifting of office supplies and records.