Accounts Payable Clerk

RESPONSIBILITIES AND TASKS

• Receive invoices from vendors, process or forward to correct location for processing.
• Receive companywide railroad invoices and distribute to correct locations for grain hauling and logistics for shipment of chicken.
• Match corporate invoices to purchase orders, receiving documentation, and/or applicable payable documentation.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests.
• Review all expense report backup documentation (receipts) and verify totals.
• Review all expense reports for compliance with Wayne Farms Travel and Expense (T&E) Policy.
• Verify proper General Ledger (G/L) coding on invoices, check requests, T&E reports, etc.
• Review invoices for proper sales tax and accrue for use tax where appropriate.
• Enter vouchers into Adage A/P System for payment.
• Receive, code and enter invoices into Adage A/P system.
• Prepare, code and enter cell phone reimbursement vouchers after receiving approval from each corresponding location’s Accounting Manager.
• Code and enter monthly waste removal invoices after review and approval from corresponding location.
• Maintain vendor paid invoice files and payment records.
• Correspond with vendors for companywide past due and paid invoices – answering questions and/or routing to appropriate location.
• Identify and work with vendors to correct payment application errors in vendor’s system for all locations.
• Clear companywide open credits in Adage by determining the source of the open credit, contacting the location to request backup documentation for credit, and working with the location and vendor to resolve the open issue.
• Companywide A/P problem resolution.
• Correspond with vendors paid by bank check, inviting them to accept MasterCard or ACH payment.
• Receive MasterCard or ACH acceptance paperwork and change vendor master data setup in Adage.
• Enter companywide new vendors in Vendor Master Data, with clear understanding of W-9 information supplied by the vendor for proper classification in Adage for 1099 IRS information reporting.
• Maintain vendor master files.
• Complete monthly journal entry re-classifications as needed for month-end close.
• Exporting Accounting – consignment warehouse inventory movement and invoicing.
• Organize Balance Sheet Reconciliations by assembling reconciliation files with appropriate support.
• Perform record retention, control and organization per company policy.
• Perform general clerical duties such as filing, answering telephone, and handling routine correspondence including job related email.
• All other duties as assigned.

SUPERVISORY RESPONSIBILITIES

MINIMUM EDUCATION AND EXPERIENCE

• High School Diploma or equivalent.
• 2 years’ accounting related experience.

PREFERRED EDUCATION AND EXPERIENCE

• Associate’s Degree in Accounting, Finance, Business or related field from an accredited institution.
• 2+ years’ clerical and accounting experience within a manufacturing environment.