Accounts Payable Clerk

About the Role

The Accounts Payable Clerk processes accounts payable transactions, including invoices, purchase orders, month-end accruals, vendor maintenance, credit memos, and stop payments to ensure timely and accurate payments and monthly financial data. This role also collaborates with the collections team to enter and track NTO (Notice To Owner) filings for temp ROL accounts.

Responsibilities

• Maintain purchase order logs or systems and coordinate proper purchase order approvals.
• Assist maintenance personnel with software that tracks purchase orders, purchases, expenses, and transferring data into the general ledger/AP system.
• Process invoices by reviewing, verifying coding and approvals, reconciling to purchase orders, and entering properly approved invoices into the AP system.
• Reconcile vendor statements to ensure all invoices are received and processed for payment.
• Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• Maintain good relations with vendors.
• Assist the Regional AP Clerk in reconciling invoices, purchase orders, and operational systems for large expenses (e.g., disposal costs, fuel).
• Assist in calculating monthly accounts payable accruals.
• Provide clerical, administrative, and operational support, including accounting support, operations, and customer service duties.

Qualifications

• Ability to handle a high volume of calls professionally and efficiently.
• Excellent verbal, written, and analytical skills.
• Computer proficiency in MS Office and strong typing skills.
• Ability to multitask with strong attention to detail.
• Ability to work with internal and external personnel to resolve issues professionally and promptly.
• Ability to perform well under pressure and treat others with respect.
• Strong problem-solving skills and ability to resolve issues in a timely manner.
• Ability to prioritize and plan work activities effectively.
• Ability to work efficiently and effectively, both independently and as part of a team.
• Ability to balance team and individual responsibilities and help build a positive team environment.
• Ability to adapt to frequent changes in the work environment and manage difficult customer situations.