Accounts Payable Clerk

Summary of Primary Functions

Complies and maintains Accounts Payable records. Performs all functions related to accurately processing invoices and paying suppliers.

Essential Duties And Responsibilities

• Checks manual invoices, check requests, INF bills, and expense reports for accuracy and proper approvals.
• Codes invoices by account and department.
• Keys invoices into ERP system for payment.
• Checks, codes, and enters project related invoices. Invoices must be keyed to the correct project and activity.
• Performs three-way outline match of purchases made using purchase orders. Includes matching online purchase orders with receiving records and supplier invoices.
• Checks sales tax calculations. Self-accrues taxes as needed.
• Looks for and takes supplier discounts in accordance with company policies.
• Answers supplier questions and calls.
• Works with purchasing managers for approvals and problem resolution.
• Prepares and prints weekly check run.
• Reconciles and mails checks to vendors.
• Closes out months in accordance with accounting calendar. Performs proper cut-off procedures based on receiving and service dates.
• Prepares accruals for invoices received after system cut-off.
• Reviews unmatched purchase receipts each month and writes-off as needed.
• Checks to make sure accounts are correct.

Job Specifications Or Qualifications

• Education: An associate degree or equivalent combination of experience and education is required.
• Experience: 1 to 3 years prior or related experience required.