ACCOUNTS PAYABLE CLERK
Lawton Public Schools · Lawton, OK · 4 mo ago
AccountingFull-time
Responsibilities
- Review, verify, and process purchase requisitions submitted by school staff.
- Place orders with approved vendors, ensuring accuracy in pricing, quantities, and delivery specifications.
- Codify and enter OCAS coding for all Purchase Requisitions into Sylogist accounting system.
- Communicate effectively, both orally and in writing, to address inquiries and provide customer service to elementary school principals and administrative staff regarding budgets and orders.
- Audit incoming invoices against purchase orders (POs) and receiving documents to verify accuracy, identify discrepancies, and resolve pricing or shipping issues with vendors.
- Scan, label, and upload all financial documents, invoices, and receipts into the Sylogist accounting database to maintain clean, audit-ready electronic files.
- Act as the primary point of contact for vendor inquiries and provide exceptional customer service to elementary school principals and administrative staff regarding their budgets and orders.
Required Qualifications & Skills
- A High School diploma or equivalent (Associate's degree in Accounting, Finance, or Business Administration preferred).
- 1 to 3 years of experience in accounts payable, bookkeeping, or a fast-paced administrative clerical role.
- Proficiency with accounting software (Sylogist), Google Sheets, and/or Microsoft Excel.
- A sharp eye for numbers and a knack for catching data-entry errors or invoicing discrepancies.
Preferred Experience
- Experience working within a school district, non-profit, or governmental agency.
- Experience managing a high volume of digital scanning and document indexing.
Core Competencies for Success
- Collaboration & Communication: Essential for working closely with a peer to ensure consistent processes, cover for one another during absences, and share best practices.
- Time Management: Ability to prioritize tasks and meet strict weekly and monthly processing deadlines.
- Adaptability: Comfortable juggling requests from multiple school sites and managing various vendor personalities.
Department
Finance