Accounts Payable Clerk

About the role

CW is seeking a dedicated Accounts Payable Clerk who will uphold our mission and values while supporting timely, accurate, and compliant accounts payable operations.

Responsibilities

• Voucher all invoices into the Accounts Payable system and ensure accurate entry.
• Review invoices for accuracy and obtain approval from appropriate CW staff before processing.
• Absolutely ensure reimbursement submissions comply with company policies, use the approved form, and include complete documentation.
• Process payments to vendors and ensure obligations are met on time.
• Provide required sales tax documentation to vendors to prevent incorrect charges.
• Contact vendors to resolve invoice or payment discrepancies.
• Report all new vendors to the AP Specialist for required onboarding documentation.
• Regularly review open payables to ensure vendor accounts remain current.
• Perform clerical tasks such as filing and document management.
• Complete miscellaneous data entry tasks with a high degree of accuracy.
• Collect and verify data to support AP processes and maintain accurate records.

Requirements

• A High School Diploma or equivalent required.
• Minimum of 2 years of experience in Accounts Payable or a similar financial role.
• Experience with accounting software and ERP systems; UKG UltiPro preferred.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Able to handle sensitive financial data with discretion and confidentiality.
• Familiarity with basic accounting practices, financial reports, and corporate financial policies.

Bonus if you have these skills

• An Associate's degree in Accounting, Finance, Business Administration, or a related field.
• A basic understanding of fundamental sales tax concepts and documentation requirements.
• The ability to prioritize tasks and meet deadlines in a fast-paced environment.
• The ability to identify and resolve issues to support smooth operations.
• Strong written and verbal communication abilities.
• The ability to adapt to changing business needs, software updates, and process changes.
• An openness to learning new software, processes, and regulations.

Why you'll love this job

You’ll be a part of a mission-driven team that values your hard work and helps you grow. Access to an Employee Wellness Coordinator and robust wellness program that support your health and work-life balance. Opportunities for advancement—grow your career with us! Explore Our Generous Benefits Package Employer Sponsored Benefits Includes: Insurance - Medical, Dental, Vision Telemedicine Retirement Plan & Match Options Disability Plans Life Insurance Paid Holidays & Vacation Sick & Personal Time Voluntary Benefits Offered Includes: Hospital Indemnity, Accident, Critical Illness & Voluntary Life Physical & Environmental Demands Office Environment: This position is primarily based in a professional office environment. The incumbent is expected to work full-time on-site, performing duties at a desk and utilizing standard office equipment including computers, telephones, printers, and other technology tools. The environment is climate-controlled with moderate noise levels consistent with office operations. Extended Hours: The position may occasionally require work outside of standard business hours, including early mornings, evenings, or weekends, to meet organizational deadlines, participate in meetings, respond to urgent matters, or attend events and conferences. Manual Dexterity: Frequent and sustained use of hands and fingers to operate a computer keyboard, mouse, telephone, and other office equipment is required. The role involves repetitive motion and fine motor skills for data entry, document review, and written communication. Visual and Hearing Acuity: Must possess sufficient visual acuity to read detailed documents, analyze spreadsheets, review dashboards, and interpret data displayed on computer screens or in printed form. Adequate hearing is necessary to communicate effectively in both individual and group settings, whether in person, by phone, or via virtual platforms such as Zoom or Microsoft Teams. Mobility and Physical: The position involve occasional standing, walking, bending, reaching, and lifting or moving items up to 20 pounds, such as program materials, documents, or presentation equipment. Occasional movement between departments, meeting rooms, and partner sites is required. Confidentiality and Ethics: The role involves handling sensitive information and requires strict adherence to confidentiality protocols and ethical standards. Reasonable accommodations can be provided.

Company Overview

CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We’re proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.

Pay Transparency Disclaimer

We are committed to pay transparency. Compensation for this role is determined in good faith and based on job-related factors such as skills, experience, education, and internal equity, in accordance with applicable law. Employees and applicants may request additional compensation information as permitted by law.