Accounts Payable Clerk

SHAPE is a strategic network of companies offering manufacturing process solutions globally. Our core technology is high-pressure waterjet cutting, cleaning, and surface preparation. SHAPE collaborates to innovate and set new standards in service excellence, guided by integrity, professionalism, and inclusivity.

About the role

KMT Waterjet, Inc. is seeking an Accounts Payable Clerk to join the Finance team. This role is suitable for someone who excels in a structured, high-volume environment and values accuracy and consistency.

Responsibilities

• Process a large volume of invoices daily with a strong emphasis on accuracy, consistency, and timeliness
• Sort, organize, and distribute incoming invoices (mail and email)
• Classify and prepare invoices for vouchering across categories (PO inventory, non-inventory, expenses, capital)
• Perform thorough 2-way and 3-way matching of invoices to purchase orders and receipts
• Identify discrepancies and follow through to resolution with persistence and attention to detail
• Maintain clear and well-organized documentation to support audit-ready records
• Work closely with Purchasing and Receiving to resolve invoice and receipt discrepancies
• Communicate professionally and efficiently with vendors and internal stakeholders
• Ask questions and escalate issues appropriately when needed
• Process discipline and accountability
• Strictly follow established AP procedures, internal controls, and approval workflows
• Remain focused and productive while performing repetitive, process-driven tasks
• Receive and apply feedback constructively to improve accuracy and efficiency
• Assist with coding and processing non-PO invoices in accordance with company policies
• Flag and route invoices related to prepaids, fixed assets, and other special categories
• Support month-end close activities, including account analysis and reporting
• Maintain organized records through scanning, filing, and document retention

Qualifications

• Strong attention to detail and commitment to accuracy
• Effective time management and the ability to meet deadlines in a high-volume environment
• Professional communication skills and the ability to work with various personalities
• Problem-solving mindset with persistence in resolving discrepancies
• Proficiency in Microsoft Excel and general computer skills
• ERP system experience preferred

Education and Experience

• Associate degree in Accounting, Finance, or related field preferred
• Minimum of 1-2 years of relevant experience in accounts payable or related finance/accounting roles