Accounts Payable Clerk

About the role

The Accounts Payable Clerk supports the financial operations of the organization by processing vendor invoices, managing payments, and maintaining accurate financial records in accordance with nonprofit accounting standards, donor requirements, and internal controls. The role plays a key part in ensuring transparency, accountability, and effective use of organizational funds.

Responsibilities

• Verify invoices for proper authorization, coding, and supporting documentation
• Process vendor and service provider invoices accurately and timely
• Maintain accounts payable records in compliance with nonprofit and donor regulations
• Generate and prepare payments using multiple systems in conjunction with Sage Intact
• Reconcile vendor statements and resolve discrepancies
• Ensure expenses are allocated correctly to programs, grants, and funding sources
• When needed, assist with month-end closing and yearly audits
• Respond to vendor and internal staff inquiries regarding invoices, payments, and account balances
• Maintain confidentiality and adhere to ethical financial practices

Requirements

• A high school diploma or GED
• Experience in accounts payable, preferably in a nonprofit or donor-funded environment
• Knowledge of basic accounting principles and AP procedures
• Strong attention to detail and accuracy
• Preferable, experience with accounting systems Sage Intact
• Proficiency in Microsoft Excel and other Microsoft office tools
• Ability to meet deadlines in a structured compliance environment

Qualifications

• Associate’s degree preferred

Skills

• Microsoft Excel proficiency
• Microsoft Office tools proficiency
• Accounting systems Sage Intact proficiency

Benefits

Full-time, hybrid schedule based in Wading River, NY.

Pay

Details TBA.

Schedule

Hybrid schedule.