Accounts Payable Clerk

Responsibilities

• Manage end-to-end accounts payable activities for a high volume of vendor invoices, ensuring accurate entry, coding, and timely processing.
• Review and verify invoice details against purchase orders and receiving documents to confirm completeness and proper authorization.
• Cook up weekly payment cycles, including check preparation and electronic disbursements, while meeting established deadlines.
• Maintain current vendor profiles, tax documentation, and payment records, including support for 1099 reporting requirements.
• Reconcile supplier statements, investigate billing differences, and resolve discrepancies in a timely and thorough manner.
• Communicate with vendors to address payment questions, invoice status updates, and account-related issues.
• Support compliance with accounting procedures, internal controls, and applicable financial regulations throughout the payable process.
• Prepare accounts payable reporting and provide documentation needed for audits and internal financial reviews.
• Organize and retain electronic and physical invoice files to ensure records are complete, accessible, and audit-ready.
• Aid with additional accounting and administrative tasks as needed to support the broader finance function.

Requirements

• Experience handling full-cycle accounts payable in a high-volume environment.
• Proficiency with Sage Intacct is required.
• Strong background in invoice coding, invoice entry, and payment processing.
• Familiarity with matching invoices to purchase orders and receiving documentation.
• Experience preparing check runs and electronic payments with strong attention to accuracy.
• Ability to reconcile vendor statements and resolve discrepancies efficiently.
• Strong organizational skills and the ability to maintain detailed financial records.
• Clear communication skills for working with vendors and internal stakeholders.

Qualifications

This is a direct hire position with standard in-office business hours; Monday-Friday from 8:00 AM-5:00 PM.

Skills

Experience handling full-cycle accounts payable in a high-volume environment. Proficiency with Sage Intacct is required. Strong background in invoice coding, invoice entry, and payment processing. Familiarity with matching invoices to purchase orders and receiving documentation. Experience preparing check runs and electronic payments with strong attention to accuracy. Ability to reconcile vendor statements and resolve discrepancies efficiently. Strong organizational skills and the ability to maintain detailed financial records. Clear communication skills for working with vendors and internal stakeholders.

Benefits

The role offers a full benefits package; dental, vision, retirement fund, generous paid holidays, growth, a great culture, and more!