Accounts Payable Clerk

Responsibilities

• Process a high volume of vendor invoices, confirming proper coding, approval, and adherence to company guidelines before entry.
• Prepare and issue payments through checks, electronic payments, and wire transfers while maintaining complete and accurate supporting documentation.
• Reconcile accounts payable activity to the general ledger, investigate variances, and partner with the accounts receivable team to resolve outstanding balances.
• Serve as a primary contact for vendor payment questions, research discrepancies, and help maintain strong working relationships with suppliers.
• Maintain organized payable records and supporting files so documentation is current, accessible, and ready for audits or internal review.
• Assist with reports and summaries related to outstanding obligations, payment activity, and other accounts payable metrics for management review.
• Follow established accounting controls and compliance standards to support accurate financial reporting and regulatory adherence.
• Contribute to month-end close activities, audit preparation, mail distribution, payment mailing, filing, and other administrative duties assigned by management.

Requirements

• At least 5 years of experience in accounts payable or a closely related accounting position.
• Associate’s degree in accounting or a related discipline; relevant certifications may be considered in place of formal education.
• Hands-on experience with Sage Intacct and confidence working within accounting systems.
• Strong Excel skills, including the ability to use PivotTables and VLOOKUP effectively.
• Working knowledge of accounts payable, accounts receivable, general ledger activity, reconciliations, and journal entries.
• Excellent attention to detail, strong organizational skills, and the ability to enter data quickly and accurately.
• Effective communication, customer service, and follow-up skills, with the ability to handle confidential information professionally.
• Intermediate to advanced proficiency with Microsoft Office 365 and general computer applications.