Accounts Payable Clerk

Responsibilities

• Process vendor invoices, expense documentation, and related financial records with a high level of accuracy and timeliness.
• Review billing details, assign appropriate expense codes, and confirm supporting documents and approvals are complete before entry.
• MATCH invoices with packing slips or other backup materials and resolve discrepancies by coordinating with vendors or internal stakeholders.
• Enter accounts payable transactions into the accounting system and maintain current, well-organized records for open and paid items.
• Prepare invoices and supporting documentation for payment cycles, including gathering materials needed for check runs.
• Monitor vendor statements, identify missing or incorrect items, and update accounting records to reflect corrections as needed.
• Request and maintain required vendor documentation, including W-9 forms, to support accurate setup and compliance.
• Assist with account reconciliations and help ensure financial transactions are classified properly within the general ledger.
• Maintain filing systems and provide documentation for audits, reporting needs, special projects, or departmental requests.
• SUPPORT the accounting team with administrative tasks, vendor follow-up, and other assigned duties, which may include overtime or occasional weekend work.

Requirements

• A high school diploma or equivalent required.
• At least two years of experience supporting an accounting or accounts payable function.
• Working knowledge of invoice processing, invoice coding, check runs, and general accounts payable procedures.
• Proficiency with Microsoft Office, especially Excel, along with experience using accounting software such as QuickBooks.
• Strong attention to detail with the ability to perform accurate data entry and review financial information carefully.
• Solid organizational, analytical, and problem-solving skills with the ability to manage multiple priorities.
• EFFECTIVE written and verbal communication skills and the ability to work both independently and collaboratively.

Qualifications

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
• We provide access to top jobs, competitive compensation and benefits, and free online training.
• All applicants applying for U.S. job openings must be legally authorized to work in the United States.
• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.