Accounts Payable Clerk

Responsibilities

• Process accounts payable transactions accurately, including invoice entry, coding, and payment application within the system.
• Review a high-volume backlog of prepaid vendor payment items, organize open records, and move outstanding transactions toward resolution.
• Research missing or delayed invoices by coordinating with vendors and internal partners to obtain needed documentation.
• Reconcile vendor activity to confirm payments are matched correctly to invoices and recorded in the proper amounts.
• Investigate billing differences such as quantity mismatches, duplicate charges, overpayments, or other payment variances and support corrections.
• Maintain regular communication with major vendors to clarify account activity and resolve outstanding payment questions.
• Use Microsoft Excel extensively to track progress, analyze payment details, and manage large sets of accounts payable data.
• Help clean up ongoing transaction volume by prioritizing open items, following through on unresolved issues, and keeping records current.
• Support the overall accuracy of the accounts payable process by identifying errors, documenting findings, and ensuring timely updates.

Requirements

• At least 1 year of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice processing, payment application, account reconciliation, and data entry best practices.
• Strong Microsoft Excel skills with the ability to manage, review, and organize large volumes of financial information.
• Experience researching discrepancies and resolving issues involving invoices, vendor balances, or payment records.
• Ability to work independently on detailed cleanup assignments while managing a steady flow of incoming transactions.
• High level of accuracy and attention to detail when handling financial documents and payment data.
• Clear communication skills for working with vendors and internal teams to gather information and resolve exceptions.