Accounts Payable Clerk

About the role

Maintain accurate and organized records of all accounts payable transactions by monitoring group AP inbox.
Receive, review, and verify invoices for accuracy and completeness.
Maintain constant communication with operations supervisors to ensure receiving is performed in a timely manner.
Batching and processing invoices in the system.
Reconciles processed work by verifying entries and comparing system reports to balances.
Calculates AP accruals at month-end and performs journal entries.
Charges expenses to accounts by analyzing invoices; recording entries, coding, and entering invoices into the accounting system.
Supports effort of updating and maintaining vendor information in the accounting system.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by electronically filing documents; file and archive invoices and other documentation.
Sends sales tax exemptions forms to vendors when needed.

Responsibilities

• Maintain accurate and organized records of all accounts payable transactions.
• Receive, review, and verify invoices for accuracy and completeness.
• Maintain constant communication with operations supervisors.
• Batching and processing invoices in the system.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Calculates AP accruals at month-end and performs journal entries.
• Charges expenses to accounts by analyzing invoices; recording entries, coding, and entering invoices into the accounting system.
• Supports effort of updating and maintaining vendor information in the accounting system.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by electronically filing documents; file and archive invoices and other documentation.
• Sends sales tax exemptions forms to vendors when needed.

Requirements

• High School Diploma/GED
• 1-2 years of office administrative experience
• Proficient in Microsoft office programs
• Strong attention to details
• Able to effectively communicate verbally and in writing
• Displays good employability skills (attendance, job performance, attitude, willingness to work, etc.)
• Able to multi-task and provide support to the organization as needed
• Flexibility in job duties and willingness to help others

Qualifications

• Essential due to the nature of this position:
• Available to report to the designated work site / office and be ready to begin work when scheduled
• Passes pre-employment screening which may include a physical, background check, and drug screen

Skills

• Attention to detail
• Microsoft Office proficiency
• Effective verbal and written communication
• Multi-tasking ability
• Vendor relations
• Pre-employment screening

Benefits

• Medical
• Dental
• Vision
• Company-paid life and disability benefits
• Paid vacation
• 401K

Pay

• Competitive wages

Schedule

• Opportunities for overtime