Accounts Payable Clerk

About the role

The Accounts Payable Clerk processes and posts high-volume accounts payable invoices, matches invoices to repair orders, purchase orders, and receiving documents, reviews invoices for accuracy, prepares and processes weekly check runs, ACH, and credit card payments, maintains organized and accurate AP files, communicates with vendors and internal staff, assists with month-end closing, ensures compliance with dealership policies and internal controls, and supports audits and accounting inquiries.

Responsibilities

• Process and post high-volume accounts payable invoices including parts, service, sublet, utilities, and vendor expenses
• Match invoices to repair orders, purchase orders, and receiving documents
• Review invoices for accuracy, proper approvals, and coding to correct general ledger accounts
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and process weekly check runs, ACH, and credit card payments
• Maintain organized and accurate AP files (digital and/or paper) in accordance with dealership and audit standards
• Communicate professionally with vendors, service advisors, parts managers, and internal staff regarding invoice issues
• Absorb and assist with month-end closing, including accruals and AP aging reports
• Ensure compliance with dealership policies and internal controls
• Support audits and respond to accounting inquiries as needed
• Perform other accounting or clerical duties as assigned

Requirements

• High school diploma or equivalent
• 1–3 years of accounts payable or accounting experience
• Experience in a high-volume environment preferred
• Strong attention to detail and accuracy
• Ability to meet deadlines and manage large transaction volumes
• Proficient in Microsoft Excel and basic accounting software
• Strong organizational and communication skills
• Automotive dealership accounting experience
• Familiarity with dealership accounting systems (e.g., Tekion, CDK, Reynolds & Reynolds)
• Understanding of parts and service invoice workflows
• High level of accuracy and confidentiality
• Strong time management and prioritization skills
• Ability to work independently and as part of a team
• Problem-solving mindset with a customer-service approach
• Adaptability in a fast-paced dealership environment

Qualifications

• High school diploma or equivalent
• 1–3 years of accounts payable or accounting experience
• Experience in a high-volume environment preferred
• Strong attention to detail and accuracy
• Ability to meet deadlines and manage large transaction volumes
• Proficient in Microsoft Excel and basic accounting software
• Strong organizational and communication skills
• Automotive dealership accounting experience
• Familiarity with dealership accounting systems (e.g., Tekion, CDK, Reynolds & Reynolds)
• Understanding of parts and service invoice workflows
• High level of accuracy and confidentiality
• Strong time management and prioritization skills
• Ability to work independently and as part of a team
• Problem-solving mindset with a customer-service approach
• Adaptability in a fast-paced dealership environment

Benefits

• Medical, dental, and vision benefits
• Voluntary benefits available
• Paid time off upon hire
• Paid company holidays
• 401(k) with conditional employer match after one year of employment
• Growth potential
• Automotive discounts

Pay

Details on pay are not specified in the job posting.

Schedule

Details on schedule are not specified in the job posting.