Accounts Payable Clerk

SHAPE is a strategic network of companies dedicated to providing manufacturing process solutions through high-pressure waterjet cutting, cleaning, and surface preparation. Our collaborative efforts focus on innovation and service excellence.

About the role

KMT Waterjet, Inc. is seeking a dependable and detail-oriented Accounts Payable Clerk to join our Finance team. This role is ideal for someone who thrives in a structured, high-volume environment and takes pride in performing accurate, consistent work.

Responsibilities

• Efficient Invoice Management: Process a large volume of invoices daily with a strong emphasis on accuracy, consistency, and timeliness.
• Sort, Organize, and Distribute Invoices: Sort, organize, and distribute incoming invoices (mail and email) efficiently.
• Classify and Prepare Invoices: Classify and prepare invoices for vouchering across categories (PO inventory, non-inventory, expenses, capital).
• Detail Review & Matching: Perform thorough 2-way and 3-way matching of invoices to purchase orders and receipts. Identify discrepancies and follow through to resolution with persistence and attention to detail.
• Maintain Documentation: Maintain clear and well-organized documentation to support audit-ready records.
• Cross-Functional Coordination: Work closely with Purchasing and Receiving to resolve invoice and receipt discrepancies. Communicate professionally and efficiently with vendors and internal stakeholders. Ask questions and escalate issues appropriately when needed.
• Process Discipline & Accountability: Strictly follow established AP procedures, internal controls, and approval workflows. Remain focused and productive while performing repetitive, process-driven tasks. Receive and apply feedback constructively to improve accuracy and efficiency.
• Additional Accounting Support: Assist with coding and processing non-PO invoices in accordance with company policies. Flag and route invoices related to prepaids, fixed assets, and other special categories. Support month-end close activities, including account analysis and reporting. Maintain organized records through scanning, filing, and document retention.

What Success in This Role May Look Like

• Accurately processes invoices in accordance with established procedures and quality expectations.
• Reliably completes assigned responsibilities and meets established deadlines.
• Applies a professional, solution-oriented approach when addressing issues.
• Performs effectively in a structured, process-driven environment.
• Collaborates effectively with internal teams and stakeholders.

Requirements

• Strong attention to detail and commitment to accuracy.
• Ability to manage repetitive tasks while maintaining focus and quality.
• Effective time management and the ability to meet deadlines in a high-volume environment.
• Professional communication skills and the ability to work with various personalities.
• Problem-solving mindset with persistence in resolving discrepancies.
• Proficiency in Microsoft Excel and general computer skills.
• ERP system experience preferred.

Education and Experience

• Associate degree in Accounting, Finance, or related field preferred.
• Minimum of 1-2 years of relevant experience in accounts payable or related finance/accounting roles.