Accounts Payable Clerk

About the Role

Kickstart your accounting career in a role where every detail counts! As our Accounts Payable Clerk, you'll play a key role in keeping our financial operations running smoothly—handling vendor invoices, matching purchase orders, issuing payments, and ensuring records are accurate and up to date.

Responsibilities

• Performs a variety of routine-to-complex administrative and technical duties related to accounts payable
• Reviews, codes, and processes vendor invoices, ensuring proper approvals and accuracy
• Performs 3-way matching of purchase orders, receipts, and invoices
• Prepares and processes payments, including checks, ACH, and wire transfers
• Reconciles vendor statements and resolves discrepancies or payment issues
• Maintains accurate AP records, including invoices, payment history, and supporting documentation
• Communicates with vendors and internal teams to resolve invoice and payment inquiries
• Assists with month-end closing procedures, including accruals, reconciliations, and data audits
• Maintains and updates accounting spreadsheets, ledgers, and reports as needed
• Ensures compliance with company policies, procedures, and internal controls
• Supports audits by gathering and providing required documentation
• Assists the accounting team with ad-hoc projects and other finance-related tasks as needed

Qualifications

• High School Diploma/GED or equivalent training and experience
• A minimum of two (2) year of business-to-business accounts payable and payment posting experience, preferably in a finance or accounting setting, or an equivalent combination of experience and training, is typically required
• Terminology and practices of financial and account document processing and record-keeping, including accounts payable, payments, and cash posting
• Business arithmetic and basic financial and statistical techniques
• Record-keeping principles and procedures
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing, 10-key, and spreadsheet software
• English usage, grammar, spelling, vocabulary, and punctuation
• Techniques for providing a high level of customer service by effectively dealing with the public, customers, contractors, and staff
• Perform detailed research, accounting, and financial work accurately and in a timely manner
• Respond to and effectively prioritize duties and requests for service
• Interpret, apply, and explain policies and procedures
• Compose correspondence and reports independently or from brief instructions
• Make accurate arithmetic, financial, and statistical computations
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work
• Establish and maintain a variety of filing, record-keeping, and tracking systems
• Understand and follow oral and written instructions
• Organize own work, set priorities, and meet critical time deadlines
• Operate modern office equipment, including computer equipment, 10-key, and specialized software applications programs
• Use English effectively to communicate in person, over the telephone, and in writing
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work, including, but not limited to, customers, sales, customer service, and management

Benefits

• Medical, Dental, Vision, Life/AD&D, Short Term and Long Term Disability Insurance (100% PAID by employer), available first of the month, following the date of hire
• Company-matched 401(k) Plan, at 5%, no vesting schedule
• Paid Time Off (PTO)
• Volunteer Time Off (VTO)
• Three Paid Flexible Holiday per year
• Seven Paid Holidays
• Pre-Tax Flexible Spending Accounts (FSA) and Health Savings Account (HSA) - $200 annual employer contribution
• Career Development Plan Program
• Discounted Corporate Gym Membership at South Reno Athletic Club
• Tuition Assistance
• Employee Discount
• Monthly Birthday Lunch Celebrations
• On-site Snacks and Beverages
• Employee Referral Bonus Program