Accounts Payable Clerk

About the Company

Founded in 1948, Construction Specialties (CS) is a specialty building products manufacturer. CS provides solutions to building challenges that architects, designers, building owners, facility managers, and contractors face every day. Since inventing the first extruded louver, CS has become a global leader in all our product categories. Our products are part of some of the most iconic buildings around the world—from the world’s tallest tower, Burj Khalifa in Dubai, to the Oculus at the World Trade Center Transit Hub in Manhattan.

About the Role

Performs accounts payable and accounting functions according to established procedures or as directed by the Accounting Manager.

Responsibilities

• Matches purchase orders, receiving slips, bills of lading, and memoranda to invoices.
• Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
• Verifies vendor invoices on purchases for accuracy of prices, terms, transportation charges, discounts, etc., for approval.
• Checks part number, material identifications, General Ledger coding, amounts received, price extensions, and totals.
• Notes and corrects statistical errors or other irregularities and refers corrections to Manager for vendor contact and disposition.
• Works with and maintains good relationships with other departments to complete open issues and resolve problems (Purchasing, QA, Managers, etc.).
• Assists supervisors/managers with proper coding of expenses.
• Maintains BPCS system, files, and records in an organized manner, including reporting and sub-schedules.
• Ensures efficient and integrated processing and reporting.
• Contacts vendors by telephone to clarify and correct errors in accordance with established policy.
• Receives and answers inquiries from vendors regarding status of payment on invoices and billing clarifications.
• Maintains inventory transactions in FIFO file.
• Maintains files and records pertinent to procedures and detail to back up invoices in accordance with auditing standards.
• Enters invoices into the computer for processing of checks by the CS corporate office.
• Types paperwork necessary to obtain hand checks from the corporate office when checks are needed immediately.
• Communicates with corporate to meet closing and check run schedules.
• Performs a variety of accounting assignments, including accounts analysis and General Ledger coding of expenses according to budgets and special projects.
• Involves maintenance of Excel and Access reporting as related to financial reporting of Accounts Payable.
• Meets deadlines of monthly closing schedules and month-end accruals and cutoffs.
• Assists in the maintenance of ledgers, computer reports, and all financial reporting schedules as related to Accounts Payable.
• Assists higher-level accountants in special studies of specific problem areas.
• Involved in system procedures and setup as related to Accounts Payable.
• Develops/updates scripts on procedures and processing.
• Demonstrates and explains the rationale of scripts to other departments.
• Maintains and develops working copy procedures.
• Ensures conformance to all aspects of the ISO 14001 standard and Construction Specialties’ Environmental Management System (EMS), including its environmental policy while performing job functions that may have a significant impact on the environment.

Requirements

• Associate's degree from a two-year College or University.
• One to three years of related experience and/or training in Accounts Payable/Accounting (preferred).
• Proficiency with computers—particularly Excel spreadsheets and Access.
• Ability to use a 10-key calculator.
• Working knowledge of accounting principles.
• Time management and organizational skills.
• Ability to meet deadlines and complete assignments on time.
• Good interpersonal skills to maintain effective relationships with vendors and internal departmental managers/coworkers.
• Good team player and communicator.
• Ability to be involved in system procedures and setup as related to Accounts Payable.

Schedule

Full-Time, Regular

Primary Location: US-PA-Muncy