Accounts Payable Clerk

Essential Duties

• Maintain a financial filing system
• Sort and code overhead invoices
• Obtain appropriate approval to process invoices and check requests for payment
• Enter and upload invoices into system
• Assist in preparing check runs
• Absorb and assist in month end procedures
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Absorb and assist in providing supporting documentation for audits
• Absorb and assist in other accounting projects in the office
• Prepare annual office files for archive
• Review and approve other team members batches for timely and accurate processing
• Manage and reconcile monthly vendor statements

Comprehensive Knowledge

• AP month end processes and accruals

Management and Communication

• Manage and resolve difficult vendor situations
• Respond promptly to vendor needs
• Solicit vendor feedback to improve service
• Respond to requests for service and assistance
• Meet commitments
• Interact and communicate clearly with coworkers, clients, and vendors
• Exhibit tact, consideration, and patience in difficult situations
• Approach sudden, unexpected challenges effectively with confidence
• Punctual, follows instructions, responds to management direction, and solicits feedback to improve performance

Skills and Experience

• Strong attention to detail
• Motivated, self-starter that can also work on a team
• High sense of urgency and ability to work
• Ability to manage multiple projects simultaneously, set priorities, identify, and address problems, meet deadlines
• Proficient in MS Office, particularly Excel, Outlook, and Word
• High school diploma. Associate degree in accounting preferred
• 3-5 years’ experience with accounts payable or general accounting
• Knowledge of basic accounting principles
• Ability to work independently and prioritize tasks
• Strong analytical abilities