Accounts Payable Clerk

About the role

Founded in 1949 as the first U.S. publisher to specialize in art and illustrated books, ABRAMS has a long-standing reputation for publishing visually stunning, critically acclaimed, and bestselling works. Today, ABRAMS continues to lead in the creation and distribution of high-quality books across a wide range of categories—including art, photography, design, fashion, entertainment, cooking, craft, and popular culture—as well as award-winning children’s and young adult titles under imprints such as Abrams Books for Young Readers, Amulet Books, and Abrams Appleseed. Headquartered in the creative heart of New York City, ABRAMS is home to a passionate team of editors, designers, marketers, and publishing professionals who bring bold ideas to life in collaboration with celebrated authors, artists, chefs, photographers, and cultural icons. Our books are distributed globally and have helped shape conversations in classrooms, kitchens, museums, and living rooms around the world. ABRAMS is deeply committed to diversity, equity, and inclusion—both in the stories we publish and in the culture we foster. Through programs like the ABRAMS Amplify Award, we uplift and support underrepresented voices in children’s publishing. Internally, we promote inclusive hiring practices and an environment where employees of all identities, backgrounds, and lived experiences are encouraged to bring their full selves to work. At ABRAMS, creativity, integrity, and collaboration are the foundation of everything we do. If you’re inspired by books that make a difference and want to be part of a team that values art, impact, and inclusion, we invite you to join us.

Responsibilities

• Process high-volume invoices from authors, illustrators, editors, printers, freelance contributors, and vendors
• Review all invoices for appropriate documentation, approvals, and correct coding prior to payment
• Enter invoices and related journal entries into the accounts payable system and general ledger
• Prepare and process payments, including printing checks, obtaining required approvals/signatures, and distributing payments as needed
• Maintain organized and accurate AP records, including licensing fees, printing services, event expenses, and production-related statements
• Absorb and process royalties and advances in accordance with contract terms
• Maintain vendor, W-9, and freelance files in compliance with tax and record-retention requirements
• Absorb and prepare year-end 1099s for applicable vendors and freelancers
• Absorb and assist with vendor onboarding and responding to vendor inquiries, escalating issues as appropriate
• Absorb and support expense & corporate card support, including supporting the expense report process, reconciling Concur submissions, and investigating discrepancies
• Absorb and assist with the administration of the corporate card program, including new card requests, cancellations, and documentation
• Absorb and monitor the accounts payable inbox and ensure timely responses to vendors and internal stakeholders
• Absorb and assist the Finance team during the month-end and the fiscal year-end close
• Absorb and maintain organized digital and physical filing, scanning, and documentation
• Absorb and provide backup support to the Accounts Payable & Receivable Manager as needed
• Absorb and support ad hoc projects and administrative tasks as assigned

Requirements

• Associate’s degree or higher in accounting, finance, or a related field
• 0-2 years of accounts payable experience
• Strong working knowledge of Excel, including spreadsheets and reconciliations
• Experience working with general ledger and AP systems
• High attention to detail and strong organizational skills
• Ability to manage deadlines and work independently in a fast-paced environment
• Strong communication skills for interacting with vendors and internal teams

Qualifications

• Knowledge of industry standards and best practices for accounts payable
• Experience with accounts payable software and systems
• Understanding of legal and regulatory requirements related to accounts payable
• Ability to work effectively in a team environment

Skills

• Accounts Payable
• Excel
• General Ledger
• Vendor Management
• Financial Reporting
• Time Management

Benefits

This position is in New York, NY, and follows a hybrid work schedule, requiring in-office presence three days per week. The base salary range for this non-exempt position is $46,000 - $50,000 per year. The final offer will be determined based on factors such as experience, skills, and qualifications.

Pay

The base salary range for this non-exempt position is $46,000 - $50,000 per year.

Schedule

This position follows a hybrid work schedule, requiring in-office presence three days per week.

What We Offer

• Generous paid holidays and Summer Fridays
• Company-paid time off during Christmas week
• Comprehensive health benefits, including short-term and long-term disability
• Retirement savings (401k) and life insurance
• Paid time off and professional development opportunities