Accounts Payable & Cash Reconciliation Clerk

About the role

The Accounts Payable & Reconciliation Specialist supports the Accounting team by managing vendor invoices, payment processing, account reconciliations, and month-end close activities. This role helps ensure financial transactions are accurate, timely, properly documented, and aligned with CSD's internal controls. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while working independently in a remote environment.

Responsibilities

• Receive, review, code, and accurately enter vendor invoices while ensuring they are processed according to established timelines.
• Verify invoice approvals, purchase order documentation, payment terms, and appropriate general ledger coding.
• Prepare and support scheduled ACH, check, and electronic payment runs in accordance with established approval processes and internal controls.
• Maintain accurate vendor records and supporting documentation, including assisting with vendor setup and account changes.
• Reconcile vendor statements and accounts payable activity while researching and resolving duplicate, missing, disputed, or outstanding items.
• Perform daily and monthly cash, bank, and clearing-account reconciliations across multiple accounts or entities.
• Match bank activity to general ledger transactions and promptly investigate unusual or unreconciled items.
• Prepare or record approved entries related to bank fees, returned payments, transfers, and other reconciling items.
• Monitor aged reconciling items and coordinate with internal teams and external vendors to ensure timely resolution.
• Respond professionally and promptly to vendor and internal inquiries regarding invoices, payments, and account status.
• Support the month-end close process by completing assigned reconciliations, schedules, accrual support, and documentation by established deadlines.
• Maintain complete and audit-ready electronic records in accordance with company policies and retention requirements.
• Follow segregation-of-duties requirements, payment approval protocols, confidentiality standards, and other internal controls.
• Assist with audit requests, accounting reports, process documentation, and continuous improvement initiatives.
• Perform additional accounting and administrative duties as assigned.

Requirements

• High School Diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Two years of experience in accounts payable, accounting, bookkeeping, reconciliation, or a related field preferred.
• Experience processing vendor invoices, payments, and account reconciliations.
• Strong understanding of general ledger coding and basic accounting principles.
• Proficiency with Microsoft Office, particularly Excel.
• Experience working with accounting systems or