Accounts Payable

Sumitomo Electric Interconnect Products, Inc., a Sumitomo Electric Group company, is seeking an Accounts Payable professional for our San Marcos, CA (North San Diego Area) location. This role reports to the Accounting Supervisor and involves complex bookkeeping, accounting, and clerical tasks to maintain financial records and prepare reports. Local candidates only; relocation is not offered.

About the Role

Provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled. Responsibilities include receiving, processing, verifying, reconciling, and paying invoices according to established policies and procedures using JD Edwards ERP software.

Responsibilities

• Process daily two-way match receiving to purchase orders for inventory and expense purchases company-wide by reviewing and coding expenses and posting to the general ledger.
• Process invoices for three-way match to purchase orders and packing lists on a daily basis.
• Obtain approval for all invoices without purchase order or requisition approval.
• Process all freight, communication, rent, utility, and commission bills.
• Reconcile sales tax, freight-in, and shipping & handling for three-way match invoices.
• Follow up on requisition order completion and billing with supplier invoices.
• Stamp and code packing slips & invoices with General Ledger (G/L) account numbers and respective dollar amounts for A/P distribution.
• Post activity into JD Edwards A/P module for payment; attention to detail and typing notes in the ERP system is essential.
• Update Return to Vendor (RTV) analysis after obtaining supplier credits for returned material.
• Process employee expense reports:
  • Ensure compliance with company travel policy and obtain receipts to support charges.
  • Process out-of-pocket reimbursement expense reports in a timely manner for bi-weekly payroll via ADP.
  • Prepare monthly spreadsheets for out-of-pocket travel expenses.
  • Process Sales department expense reports through GKS software and review/process into JD Edwards.
• Prepare monthly analyses of communication, sales-use tax accrual amounts, consultant & attorney fees, EDCO, ethylene glycol, etc.
• Reconcile account expense analysis to the general ledger as needed.
• Assist the Accounting Specialist and/or Staff Accountant by providing copies of invoices for fixed assets and/or Construction in Progress purchases.
• Review, reconcile, and prepare annual 1099’s for vendors that are sole proprietors and partnerships.
• Handle vendor phone calls and department inquiries concerning accounts payable issues.
• Communicate effectively in writing with employees and suppliers to resolve payables issues.
• Process check disbursement twice a month or as needed:
  • Run A/P aging and select invoices for payment based on payment terms.
  • Print checks, post manual checks (when needed), and process wire payments.
  • Present checks with supporting documentation to the President for signature.
  • Provide checks, stubs, and remittance to Accounts Receivable for mailing.
• File and maintain clerical records and report pertinent information to the Accounting Manager.
• Use Word and mail merge for A/P yearly payables setup or mailings as necessary.
• Ensure timely and accurate preparation and balancing of A/P activity and produce related month-end close reports.
• Set up new suppliers in JD Edwards for company-wide use.
• Inform management regarding problem accounts and issue weekly status reports.
• Assist in yearly audits performed by outside auditors, internal SEI audits, and government audits.
• Support month-end cut-off processes and ensure timeliness in processing all monthly Accounts Payable tasks to meet company financial deadlines.
• Support quarterly sales & use tax filing by providing copies of invoices for payables.
• Perform other duties as required; overtime is generally required.

Requirements

• High School Diploma or equivalent combination of experience and training.
• Minimum of 5 years of experience in the accounting field with a working knowledge of basic accounting practices.
• Strong verbal and written communication skills in English.
• Computer literacy with experience using Excel or related software; intermediate Excel level preferred (pivot tables, basic formulas, reconciliation setup).
• Ability to prepare records and files in an organized, neat, and legible manner.
• Working knowledge of basic accounting theories and generally accepted accounting practices (GAAP).
• Team-oriented with the ability to work independently and with minimal supervision.
• Proficiency in 10-key calculator by touch.

Preferences

• Bachelor of Science Degree in Accounting preferred.

Work Environment

This job operates in a professional office and manufacturing environment. Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines is required. The role involves sitting and standing for long periods, as well as filing tasks that may require lifting files, opening filing cabinets, and bending or standing on a stool.

Pay

$28 - $30 per hour, depending on experience.

About the Company

Sumitomo Electric Interconnect Products, Inc. (SEIP) was founded in 1985 as a sales and marketing company for products made by Sumitomo Electric Industries, Ltd. in Japan. In 1996, SEIP began U.S. production in San Marcos, CA, focusing on heat-shrinkable plastics technology. We supply products to industries including automotive, aerospace, appliance, communications, electronics, medical, and transit. SEIP is a wholly owned subsidiary of Sumitomo Electric Fine Polymer (SFP).

Sumitomo Electric Group, founded in 1897, is a Fortune Global 500 company with over 350 subsidiaries worldwide. The group operates in five business fields: Automotive, Information & Communications, Electronics, Environment & Energy, and Industrial Materials.