Accounts Payable

About the role

The Accounts Payable Specialist is responsible for managing the company's outgoing financial transactions with accuracy, timeliness, and integrity. This role ensures all invoices are processed efficiently, vendor relationships are maintained, and financial data is recorded in accordance with company policies and accounting best practices. The ideal candidate is detail-oriented, highly organized, and able to work in a fast-paced environment.

Responsibilities

• INVOICE & PAYMENT PROCESSING
  • Receive, review, and verify invoices for accuracy, proper coding, and compliance with company policies.
  • Enter invoices into the accounting system and ensure timely payment.
  • Match purchase orders, contracts, and packing slips with invoices.
  • Prepare and process check runs, ACH payments, wire transfers, and credit card transactions.
  • Assist with filing credit card receipts, and possibly coding credit card transactions.
• VENDOR MANAGEMENT
  • Maintain accurate vendor records and update contact/payment information as needed.
  • Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.
  • Reconcile vendor statements and ensure all outstanding invoices are accounted for.
• EXPENSE MANAGEMENT
  • Review and process employee expense reports in compliance with company guidelines.
  • Verify proper documentation, approvals, and compliance with policy.
• MONTH-END & REPORTING
  • Assist with month-end closing activities, including AP accruals and reconciliations.
  • Generate reports related to accounts payable activity, aging, and cash requirements.
  • Support audits by providing documentation and responding to requests.
• COMPLIANCE & PROCESS IMPROVEMENT
  • Ensure adherence to internal controls, accounting standards, and regulatory requirements.
  • Identify opportunities to streamline AP processes and improve efficiency.
  • Support implementation of new systems or tools impacting accounts payable.

Pay

$50,000 - $60,000 annually based on prior experience.

Schedule

7:30 AM - 4:00 PM, Monday–Friday. This is an in-house position, with the potential for hybrid (one day from home per week) after 90 days of employment.

Benefits

• Health insurance, vision, dental, and life insurance.
• Array of voluntary plans.
• 401(k) with 4% company match.
• Annual performance bonus based on company performance and EBITDA goals achieved annually.