Accounts Payable

About the role

Compute, classify, verify and record numerical data to keep accounts payable records complete and accurate. This position contributes to furthering our reputation in the industry and the community by effectively delivering products and services to our customers and coworkers with integrity. A non-negotiable requirement is maintaining, modeling, and acting in accordance with the core values of Phoenix Formulations: internal and external customer service with a laser focus, honesty and integrity, personal accountability, working smart and hard, improving the lives we touch, and creating wealth through profits and growth.

Responsibilities

• Review all invoices for order forms or appropriate documentation and approval prior to payment, match them to packing slips, and record the necessary information.
• Process 3-way P.O. matching invoices.
• Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
• Keep 1099 records accurately and up to date.
• Set vendors up in the system and respond to all vendor inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Assist in month-end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes; reconcile or note and report discrepancies found in records.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, or computers.
• Comply with federal, state, and company policies, procedures, and regulations.
• Code documents according to company procedures.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Perform general office duties such as filing, answering telephones, and handling routine correspondence.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Perform duties safely and report unsafe conditions or actions.
• Provide information or indication of problems to Management or Quality Assurance.
• Report to work regularly and on time.
• Assist with other projects and duties as needed and directed.

Requirements

• 2-4+ years of Accounts Payable experience preferred.
• High school diploma or equivalent required; college courses in accounting preferred.

Skills

• Mathematical Skills: Accuracy with arithmetic, subtraction, multiplication, division, and decimals.
• Language Skills: Excellent verbal and written communication skills in English.
• Computer Skills: Proficient with 10-key by touch, Microsoft Office (Excel and Word), and other business-related software.
• Skilled in monitoring, time management, follow-through, and relationship building.
• Ability to multitask and maintain composure and accuracy while interacting with vendors and employees in a professional manner.
• Ability to work under pressure and meet tight deadlines, especially in a fast-paced environment.
• Knowledge of clerical and administrative procedures, data entry.
• Attention to detail, orientation to quality, deductive reasoning, problem sensitivity, social perception, and customer service.

Benefits

• Medical, Dental, and Vision insurance
• Life insurance
• 401K
• Paid Holidays
• Paid Vacation
• Paid Sick Leave