Accounts Payable

Full-time, on-site position located at Hog Technologies, 3920 SE Commerce Ave, Stuart, FL 34997, USA.

Responsibilities

• Process all transactions related to Accounts Payable, including recurring payables (fixed or variable amount).
• Process per diems, mileage, reimbursements, and subcontractor checks on a weekly basis.
• Process credit card payments and other payments as needed.
• Maintain a monthly list of all recurring payables and ensure invoices are received and posted properly.
• Request Taxpayer Identification Number and Certification (Form W-9) from all vendors without exception.
• Process Form 1099 in compliance with Internal Revenue Service guidelines.
• Maintain organized records of unpaid invoices with supporting documents, matched against the A/P Aging.
• Request invoices or necessary documents from vendors as needed.
• Communicate with vendors regarding payments, invoice issues, or over-the-phone payments.
• Collaborate with the Purchasing Department to resolve Accounts Payable issues, POs, receivers, etc.
• Process selected A/P checks, attach supporting documents, send for signature, and track unsigned checks.
• Process refunds due to overpayment from customers, ensuring proper approvals from the Accounts Receivable Accountant.
• Track VOID checks in consecutive order by bank.
• Provide supporting documents or explanations promptly when requested.
• Balance and analyze all related Accounts Payable accounts, including deposits, accrued expenses, prepaid accounts, purchase clearing, and PO variance accounts.
• Reconcile the A/P Aging to the Trial Balance weekly and at month-end before closing.
• Provide a monthly list of transactions to be accrued, with supporting documents, to the Controller.
• Reconcile vendor statements.
• Review credit card statements for late fees, over-limit fees, foreign transaction fees, or other fees to be entered into the accounting system.
• Code and post weekly Concur upload files into Sage.
• Maintain communication with other accountants and supervisors.
• Respond to emails and voice messages promptly.
• Complete special assignments as requested.

Requirements

• High school diploma or equivalent; Associate’s degree desirable.
• Minimum of 3 years of experience in Accounts Payable.
• Strong math and detail-oriented skills.
• High ethical standards and professionalism.
• Familiarity with computer technology and accounting software.
• Ability to interact well with others.

Skills

• Critical thinking and problem-solving.
• Planning and organizing.
• Decision-making.
• Exceptional communication and organizational skills.
• Proven experience as a critical observer/thinker.
• Maintain confidentiality at all levels.
• Team player.

Schedule

Full-time position, Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Other Requirements

• Must pass a background check and drug test.