Accounts Payable

Responsibilities

• Match and enter vendor invoices and purchase orders.
• Ensure proper approvals before payment.
• Resolve invoice discrepancies with vendors and project managers.
• Enter non-matching invoices and bills, coded to the proper account.
• Prepare weekly electronic payment runs (ACH, wire, checks).
• Recommend process improvements and automation opportunities.
• Enter credits and returns.
• Check runs two times a week.
• Reconcile vendor statements and keep accounts current.
• Receive allocation and fulfill drop ship invoices to our customers.
• File paid invoices and reports.
• Enter new vendors with proper information so we are in compliance with government (W-9 form).
• Periodically review vendor files.
• Improve and maintain vendor relations.
• Process manual checks in a timely manner.
• Reconcile daily cash/process deposits & adjustments.
• Aid purchasing manager as needed.
• Review of employee expenses through expense management system.
• Assist in returns and credits with vendors.

Qualifications

• Experience with ERP/accounting systems (Q360 preferred).
• Microsoft Excel proficiency (pivot tables, lookups, filtering).
• Microsoft Outlook and Teams.
• Electronic invoice workflow systems.
• Excellent attention to detail and follow through.
• Strong communication and collaboration skills.