Accounts Payable Associate/Lead

Hybrid office environment: 3 days in the office, 2 days from home.

Responsibilities

• Manage the complete Accounts Payable lifecycle, from invoice receipt and coding through approvals, payment processing, and exception resolution.
• Act as a primary contact for vendors, responding to inquiries and resolving billing, payment, and account discrepancies in a timely and professional manner.
• Contribute to month-end close activities, including AP accruals, account reconciliations, and related general ledger entries.
• Review invoices and employee expense reports to ensure compliance with company policies, approval requirements, and established authorization limits.
• Maintain accurate AP aging reports and provide regular visibility into outstanding obligations, payment status, and overall AP activity.
• Maximize NetSuite functionality, including workflows, saved searches, dashboards, and reporting tools, to improve AP efficiency, transparency, and data accuracy.
• Assist with vendor onboarding and ongoing vendor master maintenance, ensuring records remain accurate, complete, and compliant with internal controls.
• Collaborate with Accounting, Treasury, Procurement, and other business functions to address cross-functional AP needs and resolve issues effectively.
• Identify opportunities to optimize AP processes, strengthen internal controls, reduce manual effort, and support scalable growth.
• Monitor the accuracy and quality of AP activities, ensure adherence to established procedures, resolve routine issues independently, and escalate complex matters when appropriate.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
• 5+ years of progressive Accounts Payable experience, preferably in a multi-entity, high-volume, or complex organizational environment.
• Demonstrated hands-on experience with NetSuite, including AP processing, workflows, reporting, and multi-entity functionality.
• Strong knowledge of Accounts Payable processes, internal controls, and core accounting principles.
• Proficiency in Microsoft Excel, with experience working with ERP systems, financial reporting, and large financial datasets.
• Highly organized and detail-oriented, with a strong commitment to accuracy and data integrity.
• Strong verbal and written communication skills, with the ability to develop productive relationships with both internal stakeholders and external vendors.
• Proven ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment with minimal supervision.