Accounts Payable Associate

Responsibilities

• Receives invoices and purchase orders from various offices, sale sites and receives external invoices for Head Office expenses
• Processes cheque requests from other departments, processing of employee expense reports as required
• Sorts documents by account name and records all documents with the date received and other pertinent information
• Reviews invoices and requests for accuracy and completeness; verifies signing authority of invoices, purchases orders and expense reports
• Initiates follow-up on any incomplete paperwork, documents, faxes, emails, phone calls, and sees all follow up through completion
• Uses pre-set guidelines to code invoices to the general ledger
• Inputs data/invoices into computer system for payment
• Researches any unpaid or late invoices and resolves issues with vendors and/or sale sites
• Prints accounts payable cheques and vouchers, matches them with appropriate paperwork mailing or processing electronically as defined by vendor
• Fields Accounts Payable related questions from vendors and company staff
• Performs other duties as assigned

Qualifications

• 1-2 years of experience with billing, invoicing, and/or accounts payable
• Strong attention to detail with a dedication to accuracy
• Experience working with ERP systems
• Proficiency with Microsoft Excel and Word
• Excellent interpersonal skills and ability to build relationships
• Outstanding analytical and problem-solving skills
• Organized, detailed-oriented and able to multi-task in a fast-paced environment
• Excellent time management skills and the ability to always meet deadlines
• Demonstrated experience working well as a member of a team