Accounts Payable and Facilities Coordinator

About the role

The Accounts Payable and Facilities Coordinator is responsible for the implementation and management of all finance related aspects of the FM operations accounting cycle, in accordance with the governance that is established by the finance department, and serves as the liaison between FM operations and finance teams, to ensure the consistent and accurate accounting of all expenditures that drive the accrual and forecasting process. Additionally, the position provides support and assistance to the facility management team, to ensure accurate end of period reporting.

Responsibilities

• Review, monitor, and analyze expenditures, daily, utilizing the “Spend Tracker” tool
• Drive the month end accrual and forecasting process
• Assist with variance analysis and reporting, actual vs. forecast
• Generate financial reports, to support the accrual process
• Monitor the “Account Payables Exceptions Folder, daily, and work with the appropriate stakeholders to resolve all invoice discrepancies
• Manage the entire Purchase Order process, including the review of the “Open PO Report”, to ensure the timely receipt and submission of vendor invoices
• As a general rule, ensure open POs are closed within ninety (90) days
• Assist with the budget development process
• Develop a weekly cadence, through collaborative discussions, meetings and other forms of communication, to ensure alignment in messaging and reporting
• Ensure the receipt of all required documentation, prior to recording accruals
• Address client inquiries and concerns, ensuring timely and effective problem resolution
• Maintain on-going communication with all stakeholders

Requirements

• Communication Proficiency (oral and written)
• Customer Focus