Accounts Payable and District Services Specialist

About the role

This position performs accounts payable functions related to the district's business department and additional duties as outlined.

Responsibilities

• Process purchases and order requisitions submitted from building-level staff into purchase orders
• Verify approvals of requisitions
• Process invoices for payment, after verifying all conditions are met, including satisfactory delivery and billing
• Maintain listing of all open purchase orders and actively seek disposition by consulting with various district personnel and vendors, if necessary
• Prepare voucher check listings for each weekly check run and compile a master list on a monthly basis for review and approval by the Board of Education
• Prepare applicable year-end reports and assist in the preparation of documents for the school district’s annual independent audit
• Respond to vendor inquiries regarding payment of invoice(s)
• Afford assistance with processing 1099s for year-end reporting
• Maintain W-9 file
• Perform other business office-related functions as may be assigned by the Director of Business Services
• Provide expertise and knowledge of the administrative functions of the student management system (Synergy)

Qualifications

• High school diploma required
• Associates or Bachelor’s degree in business, accounting, or related field preferred
• Appreciation for the importance of details and accuracy
• Excellent written and verbal communication, strong analytical and problem-solving skills, willingness to learn
• Proficient with Microsoft applications, proficient with Google G Suite, Chrome OS, and Windows Desktop
• Expertise in supporting Information System and third-party applications
• Experience in the electronically transmitting state reports
• Expertise in software applications and upgrades
• Collaboration with other departments
• Able to maintain confidentiality of information
• Able to work cooperatively with other district staff to complete assigned tasks and solve problems