Accounts Payable Analyst

Responsibilities

• Handle end-to-end accounts payable tasks for assigned business division(s).
• Process high-volume vendor invoices and expense reports, including sorting, matching, verifying proper authorizations, and managing workflow approvals.
• Charge expenses to appropriate accounts and cost centers by analyzing invoices and expense reports and recording entries with a high degree of accuracy.
• Reconcile vendor statements regularly and resolve any discrepancies in a timely manner.
• Investigate and resolve invoice and payment discrepancies, ensuring proper documentation and that credit is received for outstanding memos.
• Communicate with internal and external customers to clarify issues, resolve disputes, and provide training on accounts payable processes as needed.
• Deliver quality customer service by responding promptly and professionally to vendor and internal inquiries and maintaining positive relationships with suppliers and internal departments.
• Meet various daily, monthly, and quarterly deadlines related to invoice processing, payment runs, and reporting.
• Assist with audit requests by gathering documentation, explaining processes, and supporting internal and external audit requirements.
• Identify opportunities for process improvements and support continuous improvement initiatives within the accounts payable function.
• Perform other duties as assigned to support the finance and accounting team.

Requirements

• Minimum 2 years of full-cycle accounts payable experience.
• Hands-on experience with high-volume invoice processing and expense report handling.
• Strong understanding of accounts payable processes, including invoice matching, approvals, and payment workflows.
• Proficiency in Microsoft Office, with high proficiency in Excel for data analysis and reporting.
• Ability to provide clear and concise communication to various levels of the organization.
• Superior interpersonal skills with the ability to effectively interface with internal stakeholders and external vendors.
• Excellent organizational skills with a strong ability to multi-task in a fast-paced environment.
• Able to operate efficiently and professionally under pressure and consistently meet deadlines.
• Strong attention to detail and a commitment to accuracy in all financial transactions.
• Self-motivated with strong time management skills and the ability to work independently.
• Continuous improvement mindset, with a focus on enhancing processes and efficiency.

Qualifications

• Experience with Great Plains (Microsoft Dynamics GP) software is preferred.
• Prior experience working with Great Plains or similar ERP systems is a plus.
• Background in accounting, finance, or a related field is beneficial.
• Experience supporting audits through documentation and explanation of accounts payable processes is advantageous.