Accounts Payable Analyst

About the role

We are looking for an Accounts Payable Analyst to join our team in Carrollton, Texas. In this role, you will handle critical functions such as invoice processing, vendor relations, and payment disbursement while ensuring compliance with company policies. This position offers an opportunity to work in a dynamic environment, contributing to accurate financial operations and reporting.

Responsibilities

• Process and verify invoices for accuracy, proper coding, and necessary approvals.
• Perform two-way or three-way matching between invoices, purchase orders, and packing slips.
• Investigate and resolve invoice discrepancies by collaborating with vendors and internal teams.
• Enter invoices into the system with appropriate general ledger accounts, departments, and job codes.
• Prepare payment batches including checks, wires, and credit card transactions while monitoring cash flow.
• Maximize early payment discount opportunities and ensure timely disbursements.
• Respond to vendor inquiries promptly and maintain clear and attentive communication.
• Reconcile vendor statements and follow up on outstanding balances or credits.
• Generate accounts payable reports to provide insights into spending trends and key performance indicators.
• Support compliance by ensuring adherence to approval workflows and internal controls related to invoice processing and payment authorization.

Requirements

• Minimum of 3 years of experience in accounts payable or a related financial role.
• Strong proficiency with Excel (VLOOKUP functions and Pivot Tables at minimum).
• Proficiency in invoice processing and coding with a strong understanding of general ledger accounts.
• Experience with payment preparation, including checks, wires, and credit card transactions.
• Ability to perform two-way and three-way matching between invoices, purchase orders, and packing slips.
• Strong analytical skills for resolving discrepancies and preparing financial reports.
• Excellent communication abilities to manage vendor relations effectively.
• Knowledge of internal controls and compliance standards related to accounts payable.
• Familiarity with accounting software and tools for data entry and reconciliation.