Accounts Payable Administrator

About the role

Performs general clerical duties including copying, scanning, telephones, record keeping, spreadsheets, data entry, and maintaining office files.

Responsibilities

• Performs administrative work, including maintaining files scanning and filing a digital copy.
• Processing/coding up to 150 invoices daily.
• Working vendor statements to ensure accuracy and work with our vendors to resolve any billing discrepancies.
• Working with construction and maintenance teams for verification and approval purposes.
• Follow up with internal approvers on due invoices, as necessary.
• Assist with department level process improvements.
• Provide quality customer service to all departments servicing.
• Additional duties may be added as needed.

Skills

• Working knowledge of document control procedures and filing/record retention systems.
• Working knowledge/proficiency in various software such as Microsoft Office Suites and Netsuite (preferred but not required).
• Ability to build positive rapport with individuals at all levels of the organization and outside the company.
• Ability to maintain professionalism and a strong customer-focused demeanor with demanding clientele.
• Knowledge of management methods and sound employee relations techniques; ability to connect with staff, troubleshoot problems, and help teams collaborate as needed.
• Excellent time management skills, detail-oriented, ability to multi-task and prioritize work.
• Strong decision-making and problem-solving skills, along with advanced conflict resolution skills.
• Effective communication and interpersonal skills; proficient in English.
• Able to articulate needs and convey information verbally and in writing effectively with employees, customers, supervisors, and co-workers.
• Able to work in an equitable, inclusive, and diverse environment.

Requirements

• Indoor desk position.
• Must be able to lift up to 10 pounds at times.
• Prolonged periods of sitting at a desk, working on a computer, or standing while working.
• Must conduct business in a professional and ethical manner to external business associates and coworkers to reinforce goodwill and profitability for the company.

Schedule

• Monday/Friday, 40‑hours per week during core business hours, with flexibility for longer hours as needed.
• After training completion, a flexible Work‑From‑Home schedule is offered.