Accounts Payable Administrator

Responsibilities

• Manage the full invoice intake process, including receiving documents, digitizing records, assigning accounting codes, entering data into the payable system, confirming approvals, and preparing check payments for distribution.
• Handle non-routine payment activity such as special check requests and ad hoc disbursements while ensuring proper documentation is in place.
• Review employee expense submissions for accuracy, policy compliance, and correct coding before payment is issued.
• Track items that remain in workflow and follow up with internal stakeholders to resolve delays, missing approvals, or incomplete support.
• Monitor invoice queues daily and work with departments to obtain any outstanding backup needed to move payments forward.
• Investigate open vendor balances, respond to statement discrepancies, and reconcile account differences in a timely manner.
• Prepare payable-related corrections, reclassifications, and other accounting adjustments as needed to maintain accurate records.
• Contribute to audit requests, year-end close activities, and other special projects that support the accounting team.
• Assist with administrative tasks tied to accounts payable operations and help improve consistency in payment processing workflows.

Requirements

• Experience supporting accounts payable activities in a high-volume or fast-paced environment.
• Strong working knowledge of invoice coding, account classification, and payment processing procedures.
• Hands-on experience with ACH payments, check runs, and general disbursement methods.
• Ability to review documentation carefully and identify missing approvals, inaccurate charges, or reconciliation issues.
• Comfortable using accounting or ERP systems to enter, track, and monitor payable transactions.
• Strong organizational skills with the ability to manage deadlines and prioritize multiple items at once.
• Clear written and verbal communication skills for working with vendors and internal departments.

Qualifications

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Skills

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Benefits

Robert Half offers competitive compensation and benefits, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.