Accounts Payable Administrator

Position Summary

This role is responsible for performing general Accounts Payable procedures, including vendor invoice processing, cash disbursements, compiling and providing financial and administrative support to ensure effective and efficient AP operations.

Key Tasks And Responsibilities

• Data entry of invoices into OnBase & ECMS accounting software
• Monitor field offices to ensure that field personnel are timely in processing invoices
• Review vendor invoice coding and appropriate approvals
• Process weekly check runs
• Run weekly and monthly reports
• Send vendor payments on appropriate dates as directed
• Answer questions from departments or vendors regarding invoice payments
• Review statements from vendors and reconcile to open payables
• Communicate with internal departments and external vendors to validate invoice items, prices, or approvals
• Perform vendor maintenance for new and existing vendors
• Perform other related duties as required

Skills And Abilities

• Strong attention to detail with the ability to ask questions as appropriate
• Strong verbal and written communication skills
• Strong organizational skills
• Time management skills

Education And Experience

• A high school diploma or equivalent required
• Minimum of one year of Accounts Payable and/or Accounting experience required
• Experience with Microsoft Office and Teams required
• ECMS and OnBase system knowledge preferred
• Knowledge of accounting principles, practices, and reporting of financial data preferred