Accounts Payable Administrator

About the role

The Accounts Payable Administrator will be responsible for efficiently performing the assigned aspects of the accounts payable process. The role involves independent operation of required systems to process invoices through the workflow, administration of assigned stores and queues, verification, entry, and correction of invoice attributes, reconciliation of vendor statements, and maintenance of strong vendor relationships.

Responsibilities

• Independently operate the required systems to process invoices through the workflow.
• Independently administer assigned stores and queues.
• Verify, enter and/or correct applicable invoice attributes through the workflow.
• Reconcile vendor statements and maintain strong vendor relationships.
• Avoid incorrect payment allocations and resolve account disputes to ensure ongoing purchase ability.
• Contact vendors to obtain payment for outstanding credit balances.
• Identify and assist with "Special Processing" and "Statement" Invoices.
• Assist with department projects and provide other information as needed.
• Proactively track "Vital Services" invoices through the workflow to ensure services continue uninterrupted.
• Provide prompt and friendly customer service to vendors and stores.
• Proactively communicate with your supervisor to report errors, unusual items, proposed solutions, and process improvement opportunities.
• Inform supervisor of excessive, undemanding or unbalanced workload.

Requirements

• Detail oriented with strong organizational skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Excellent communication skills both written and oral.
• Critical thinker, active listener and effective time manager.
• A team player who is focused on providing exemplary customer service.
• Flexible and able to adapt to changing priorities, delays, or unexpected events in the workplace and/or in job responsibilities and expectations.
• Sense of urgency.
• Ability to operate in a confidential, professional, positive team atmosphere.
• Ability to work independently and as part of a team.

Qualifications

• 1-2 years previous accounts payable experience.
• Previous customer service experience.
• Associates or Bachelors degree is a plus.

Skills

• Detail oriented with strong organizational skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Excellent communication skills both written and oral.
• Critical thinking and problem-solving skills.
• Strong customer service skills.
• Ability to work independently and as part of a team.

Benefits

• Competitive pay.
• Medical, Dental and Vision Plans.
• Paid Holidays.
• PTO: 80 hours front-loaded on day 1.
• Short and Long-Term Disability.
• Paid Life Insurance.
• 401(k) Retirement Plan.
• Employee Stock Purchase Plan.
• Lithia Learning Center.
• Vehicle Purchase Discounts.
• Wellness Programs.

Pay

The full salary range for this position is $19.25-$28.50/hr. The anticipated starting pay is $19.25-21.00/hr, determined by factors such as skills, experience, and organizational considerations. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.

Schedule

Monday - Friday, 8:00am - 5:00pm (PST, CST & EST).