Accounts Payable Administrator

Key Responsibilities

• Enter and process vendor and subcontractor invoices accurately and in a timely manner
• Match invoices to purchase orders, contracts, and receiving documentation
• Route invoices for approval from project managers and supervisors
• Prepare and assist with weekly or bi-weekly check runs
• Maintain organized digital and physical accounts payable records
• Respond to vendor and subcontractor inquiries regarding invoice and payment status
• Reconcile vendor statements and resolve discrepancies with supervision as needed
• Aid in 1099 preparation and year-end reporting
• Support month-end close activities and audits
• Follow company accounting procedures and internal controls
• Order and maintain office supplies to ensure smooth daily operations
• Answer and route incoming phone calls in a professional and courteous manner

Qualifications

• A high school diploma or equivalent required
• An associate degree or relevant coursework in accounting or finance preferred, or equivalent work experience
• 1-2 years of accounts payable experience; construction industry experience preferred but not required
• A basic understanding of accounting principles and a willingness to learn job cost accounting
• Familiarity with accounting or construction-related software is a plus
• Proficiency in Microsoft Excel and basic office applications

Skills & Competencies

• Strong attention to detail and accuracy
• Effective time management and organizational skills
• Clear written and verbal communication
• The ability to follow established procedures while learning new responsibilities
• A team-oriented approach with the ability to work independently as skills develop

Work Environment & Growth

• Office-based position working closely with accounting staff and project managers
• Training and mentoring provided
• Opportunity for career growth into a senior Accounts Payable or construction accounting role