Accounts Payable Administrator

Position Summary

This role is responsible for supporting the company financial operations by administration of accounts payable, purchase orders, employee expense report auditing, credit card administration and records management primarily for MAM shared services within the assigned capability areas.

What You'll Do

• Process vendor invoices end-to-end: receive/verify, match documentation, and store invoices in the AP repository for tracking and auditability
• Perform PO matching & support accruals: match invoices to received-status purchase orders and track unprocessed costs for accurate month-end accruals
• Run weekly AP payments: process electronic payments (and occasional physical checks) for assigned legal entities per AP schedule
• Partner with Treasury on banking activities: manage payment approvals/templates, review AP variance outputs, and support coordinated cash planning and deadline adherence
• Maintain accurate vendor subledger records: ensure timely invoice settlement, correct posting, and clean subledger maintenance
• Manage AP systems and communications: operate across tools (e.g., Microsoft D365, Concur, Cytric, Rydoo, AMOS and vendor/bank portals) and monitor assigned Outlook inboxes for vendor/internal requests
• Handle expense reporting: verify, approve, pay, post, and reconcile expense reports
• Administer corporate credit cards: download/share statements, reconcile travel/purchase cards, monitor limits, process card payments, and support cardholder setup and issue resolution across required platforms
• Vendor onboarding/compliance & controls: ensure proper vendor account setup (requests/LOB assignment and required tax/banking documents) and follow SOPs for fraud prevention and bank-detail verification
• Month-end/reporting support & additional admin duties: complete end-of-month reporting tasks, support audits/tax reporting (e.g., 1099/UK-VAT), participate in meetings (Teams/All Hands/Finance All Hands), assist with onboarding/offboarding and special projects, and provide AP issue research/resolution and backup coverage

What You'll Bring

• Education: Undergraduate Degree or relevant certifications
• Experience: 4+ years of accounts payable
• Computer Skills: Intermediate skills in Microsoft Office Suite Programs and Teams
• Preferred: Dynamics 365, Flightdocs, Corridor, Monday
• Must have good command of the English language; oral and written

Benefits

• Comprehensive medical plan options
• HSA/FSA accounts
• Dental and vision coverage
• 6% employer 401(k) match
• Fully paid parental leave for all new parents
• Generous PTO
• Life and disability insurance
• Long-term and Short-term disability coverage
• AD&D Coverage
• Pet Insurance
• Employee Assistance Program
• Subsided gym membership / plans through Wellhub

Work Authorization / Security Clearance: Employee must be a US citizen