Accounts Payable/Administrative Assistant

Job Responsibilities

• Review and process accounts payable invoices across multiple regions using AP automation software.
• Verify invoice details, vendor information, coding, and supporting documentation prior to payment submission.
• Manage invoice exception queues and resolve missing vendor or property information.
• Review vendor statements and follow up on outstanding invoices.
• Aid in quarterly and annual audit requests.
• Research voided checks and provide supporting documentation to internal departments.
• Respond to vendor and employee inquiries regarding payments, ACH transactions, and AP-related issues.
• Administer vendor payment programs, including ghost card and electronic payment processes.
• Process utility payment files and upload information into accounting systems.
• Set up and maintain recurring payments and cash posting activities.
• Support P-Card administration, including new card setup and account maintenance.
• Archive invoice documentation and provide high-quality customer service to internal and external stakeholders.

Candidate Qualifications

• A high school diploma or equivalent is required.
• 0-2 years of Accounts Payable experience is preferred.
• Experience with accounts payable processes and invoice review is beneficial.
• Knowledge of JD Edwards accounting software is advantageous.
• Experience with Accounts Payable automation systems is preferred.
• A strong attention to detail and problem-solving abilities are essential.
• The ability to multitask and work effectively in a fast-paced environment is required.
• Proficiency with Microsoft Office applications, particularly Excel, is necessary.
• Strong communication and customer service skills are important.
• The ability to work independently and collaborate effectively with team members and vendors is crucial.

Pay & Schedule

• $25/hour
• A full-time schedule of approximately 35 hours per week (9:00 AM to 5:00 PM with a one-hour lunch)
• Fully onsite in the Boston, MA area

Position is with a large publicly traded real estate development, ownership, and property management organization and is intended to start as a temporary assignment with the potential to become permanent.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

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