Accounts Payable / Administrative Assistant

Responsibilities

• Maintain and organize operational records, invoices, renewals, and supporting documents to ensure accurate and timely processing.
• Review transportation-related data, perform audits, and investigate discrepancies to help resolve issues and improve reporting accuracy.
• Support compliance activities by tracking approvals, monitoring required documentation, and helping align records with internal standards and government program requirements.
• Use web-based applications and monitoring tools to oversee operational status, identify exceptions, and escalate concerns when needed.
• Cook with internal departments, external vendors, and transportation partners to address administrative and service-related matters.
• Prepare recurring reports on a monthly basis, summarize findings, and provide documentation that supports operational decision-making.
• Aid with tractor, linehaul, and transportation service administration by following established methods and completing required support tasks.
• Provide general administrative assistance, including written communication, record updates, and follow-up on outstanding items through completion.

Requirements

• Experience in administrative support, transportation operations, systems administration, or a related business function.
• Strong documentation skills with the ability to manage records, invoices, audit materials, and compliance-related information accurately.
• Proficiency with Microsoft Office Suite and confidence using web-based applications and operational monitoring tools.
• Ability to analyze data, perform audit checks, and identify issues that require correction or escalation.
• Effective written communication skills and the ability to work with internal teams, vendors, and external agencies professionally.
• Strong time management skills with the ability to handle multiple priorities and meet recurring deadlines.
• Knowledge of transportation services, approval workflows, and compliance practices is preferred.
• High attention to detail and a consistent approach to following procedures and maintaining accuracy.

Qualifications

Commensurate with experience.

Skills

Not specified.

Benefits

Not specified.

Pay

TBD.

Schedule

TBD.