Accounting & Treasury Operations Specialist

Position Summary

The Accounting & Treasury Operations Specialist supports the Controller and CFO across multiple business entities by ensuring the timely execution of accounting operations, treasury support, compliance tracking, payroll-related administration, and vendor coordination. This role is ideal for someone who is highly organized, detail-oriented, comfortable with technology, and able to manage multiple recurring workflows in a fast-paced, multi-entity environment. The position requires strong follow-through, confidentiality, and the ability to coordinate effectively with internal teams, vendors, banks, and outsourced accounting partners.

Key Responsibilities

• Assist the Controller with oversight and coordination of the outsourced bookkeeping team.
• Process, print, mail, and overnight checks as needed.
• Scan checks and communicate receipt details for proper posting.
• Filer bank statements, checking statements, mortgage statements, and other financial documents to support month-end close.
• Maintain vendor portals, banking portals, and system credentials.
• Support sales tax and occupancy tax filing workflows.
• Maintain recurring accounting, treasury, and compliance deadline trackers.

Licensing & Compliance

• File annual reports for all business entities.
• Manage renewals for liquor licenses, cigar licenses, food establishment licenses, UEZ registrations, and other operating permits.
• Track company vehicle registrations and insurance documentation.
• Maintain short-term disability compliance filings.
• Submit monthly captive insurance deposits and reporting.
• Maintain organized records for licenses, filings, renewals, and compliance deadlines.

Vendor & Corporate Administration

• Complete vendor credit applications and W-9 forms.
• Absorb new properties and support LLC formation.
• Provide administrative, accounting, and financial documentation support as needed.
• Cook internal departments and external vendors to obtain missing information, resolve issues, and keep workflows moving.

Skills & Qualifications

• 3–5 years of accounting, bookkeeping, treasury support, or financial operations experience.
• Strong Excel skills, including VLOOKUPs/XLOOKUPs, pivot tables, filtering, and reconciliations.
• Comfortable working with technology, online portals, shared drives, and accounting systems.
• Experience with Tripleseat, Toast, Restaurant365, Craftable, Paycom, or similar systems preferred.
• Strong attention to detail, organization, and follow-through.
• Ability to manage confidential information professionally.
• Strong written and verbal communication skills.
• Ability to work cross-functionally with accounting, operations, HR, vendors, banks, and outsourced accounting teams.
• Must be comfortable working on-site and handling occasional document delivery, mailing, or banking-related tasks.

Ideal Candidate Profile

The ideal candidate is someone who can take recurring accounting and administrative workflows off the Controller’s plate, keep deadlines organized, follow up consistently, and help maintain stronger controls across banking, vendor management, compliance, and document tracking.