Accounting & Finance Operations Specialist

Key Responsibilities

• Support monthly closing processes, including payroll, journal entries, and reconciliations, in collaboration with the Finance and Operations team.
• Review and process accounts payable (AP), reimbursement requests, and accounts receivable (AR), including tracking aging, payments, and follow-up.
• Calculate monthly staff time allocations and update leave tracking.
• Track advertising costs and maintain accurate records.
• Maintain accurate electronic filing systems for invoices, receipts, and financial documentation, ensuring completeness and accessibility.
• Cook with Accountants/Bookkeepers for data entry and coding information.
• Support audit and tax preparation, including gathering documentation and ensuring records are complete and accurate.
• Troubleshoot issues and discrepancies in financial processes, identifying root causes and ensuring resolution.
• Ensure compliance with organizational policies and GAAP standards across all areas of work.
• Support financial operations across multiple affiliated entities, ensuring accurate tracking, coding, and documentation across distinct but interconnected funding streams and organizational structures.
• Maintain a high level of responsiveness to internal requests and deadlines, ensuring timely follow-up and clear, proactive communication.
• Review all work with a high degree of scrutiny, identifying discrepancies, missing information, or inconsistencies before finalizing.
• Adhere closely to established processes while appropriately flagging areas for clarification or improvement.

Required Experience

• 3+ years of finance and accounting experience (nonprofit background a plus).
• Proficient understanding of finance and accounting principles, including AP, AR, and GAAP.
• Strong organizational skills with the ability to manage multiple priorities while consistently meeting deadlines.
• Demonstrated ability to maintain an exceptionally high level of accuracy in a detail-intensive environment.
• Proactive communication style with a high degree of responsiveness and follow-through.
• Ability to work independently and maintain accurate documentation.
• Ability to thrive in a highly detail-oriented team environment where precision, accountability, and consistency are critical.
• Experience preparing financial statements and reports (nonprofit experience preferred).
• Experience with cost allocations to programs and departments.