Accounting Support Specialist

Essential Duties And Responsibilities

• Record and apply AR cash receipts accurately and timely.
• Monitor outstanding receivables and assist with collections.
• Prepare and submit customer invoices based on contract terms and project progress.
• Ensure billing aligns with project budgets and job cost tracking.

• Record cash management transactions including bank transfers and reconciliations.
• Monitor daily cash balances and support treasury functions.
• Prepare and manage payment lien waivers in accordance with project and legal requirements.

• Float between accounting functions to provide coverage and support during absences, peak periods, or special projects.
• Aid in accounts payable, document management, and month-end close.
• Maintain accurate records and documentation in compliance with company policies.

Union Payroll (Backup Role)

• Serve as backup for union payroll processing during absences or peak periods.
• Aid in maintaining union wage rates, fringe benefits, and deductions.
• Support preparation of certified payroll and union remittance reports.
• Help ensure compliance with collective bargaining agreements and prevailing wage laws.

Minimum Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3+ years of accounting experience, preferably in the construction industry.
• Experience with billing, AR, and cash management in a construction setting.
• Familiarity with union payroll and certified payroll requirements.
• Proficiency in accounting software (e.g., Sage 300 CRE, Viewpoint, or similar).
• Excellent attention to detail and ability to manage multiple priorities.

Preferred Skills

• Experience working in Vista by Viewpoint.
• Experience preparing lien waivers and managing compliance documentation.
• Familiarity with multiple union agreements and prevailing wage laws.
• Strong communication and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.