Accounting Support Specialist

Responsibilities

• Provide day-to-day accounting and administrative support to the accounting/finance team.
• Assist with project setup, maintenance, and closeout in the project accounting system.
• Support project billing by gathering supporting documentation, maintaining billing files, and organizing records.
• Maintain project accounting files, including agreements, amendments, task orders, subconsultant invoices, monthly invoices, certificates of insurance, and other billing documentation.
• Affiliate with accounts payable and accounts receivable activities.
• Provide backup support for employee expense reimbursements, project setup, project billing, and other accounting functions.
• Maintain organized accounting records and assist with documenting accounting procedures.
• Respond to employee, client, and vendor inquiries, and assist with pre-qualification requirements.
• Perform other accounting, project, and administrative support duties as assigned.

Requirements

• Associate or higher degree in accounting, business, finance, or a related field.
• Previous accounting, bookkeeping, or office experience is preferred but not required.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office, primarily Word and Excel.
• Able to maintain confidentiality and handle financial information with discretion.
• Strong written, verbal, and interpersonal skills with a collaborative, client-focused approach.
• Able to manage multiple priorities and meet strict deadlines.
• Work both independently and collaboratively within a team environment.

Qualifications

An employee-owned engineering consulting firm since 1997, Donohue & Associates has multiple offices across the upper Midwest. We work in multi-discipline teams to provide municipal and industrial clients with client-focused services for drinking water, wastewater, and stormwater infrastructure. Engineering News-Record ranks Donohue among the Top 25 Wastewater Treatment Plant Design Firms, and our innovative design teams consistently receive awards for engineering excellence.

Benefits

• Industry-unique monthly profit-sharing plan
• RoBust 401(k) plan with company contribution after 1 year of service
• Flexible work schedules around core hours
• Flexible spending accounts (FSAs)
• Discretionary annual bonuses
• Medical, dental, and vision insurance (if classified to work 30 or more hours/week)
• Paid time off and company holidays (pro-rated based on part-time status)
• Short- and long-term disability/life insurance (if classified to work 30 or more hours/week)

Pay

The anticipated pay range for this position is $20-$30/hour. Actual compensation will depend on education, experience, expertise, and organizational needs.