Accounting Supervisor

About the role

The Embassy Suites Seattle Airport is looking for an Accounting Supervisor! This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.

Responsibilities

• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals.
• Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt.
• Post the processed invoices to the computer in a timely manner to ensure that any penalty/late charges are avoided.
• Balance accounts monthly, process check runs and type rush checks.
• Run monthly reports and set up late bills.
• Review all accounts to ensure that they are current.
• Research duplicate invoices or copies before processing payments.
• Ensure that all invoices are attached to the check before sending them for signature.
• Ensure all service agreements are current and adhered to as far as charges and coverage.
• Compile Federal ID and Social Security Numbers for all vendors for year-end processing of 1099's.
• Invoice all direct bill accounts.
• Posts all miscellaneous payments
• Reviews and completes all credit verifications for direct bill accounts.
• Balance credit cards.
• Maintains an organized and accurate direct billing file.
• Handle customer inquiries regarding billing and completes all requests for receipt copies.
• Research chargebacks, billing disputes, partial payments, etc.
• Assist with phases of month end inventories.
• Responsible for clerical functions related to the position.
• Responsible for check control procedures and guest check audits.
• Adheres to all Company policies and procedures.
• Follows safety and security procedures and rules.
• Knows department fire prevention and emergency procedures.
• Utilizes protective equipment.
• Reports unsafe conditions to supervisor.
• Reports accidents, injuries, near-misses, property damage or loss to supervisor.
• Provides for a safe work environment by following all safety and security procedures and rules.
• All team members must maintain a neat, clean and well groomed appearance. (Specific standards outlined in team member handbook).
• Assists other Accounting Personnel when need.
• Perform any related duties as requested by supervisor.

Requirements

• Knowledge of accounting operations to include all aspects such as accounts receivable, general cashiering, etc.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner. This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to access and accurately input information using a moderately complex computer.
• Considerable knowledge of Microsoft Windows, MS Word, and MS Excel.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and as part of a team.
• Ability to maintain moderately complex records and ensure their confidentiality.
• Ability to work under pressure and to meet deadlines.
• Ability to read, write and speak English sufficient to understand and communicate with employees and guests.
• Must have excellent telephone etiquette skills.
• Physical demands: Lifting up to 10 pounds maximum. 90% sitting and the rest walking. Occasional twisting, bending, stooping, reaching, standing, walking.

Schedule

The Hotel operates 24 hours a day and 7 days a week, so operational demands require