Accounting Supervisor

About the Role

Reviews and performs a variety of technical and accounting duties. Responsible for financial record keeping and reporting duties. Reviews and participates in the establishment and maintenance of accounting systems requiring the use and implementation of accounting principles and procedures. Reviews and performs analysis of fiscal, financial, and statistical records and prepares various statements and reports; oversees the general ledger, payroll and accounts payable functions.

Responsibilities

• Performs and oversees a variety of technical and accounting duties in support of assigned accounting system, function, or program.
• Maintains and prepares detailed financial, accounting, and statistical statements, analyses, documents, and reports.
• Gathers and organizes data and participates in the preparation of reports and all recommendations.
• Reviews and analyzes financial statements for accuracy regarding balances and budget variances and for reasonableness, consistency, and conformity with sound accounting and budget control principles and practices.
• Oversees, reviews, analyzes, and reconciles a variety of accounting, financial, and statistical records, ledgers, and files; identifies and resolves discrepancies and corrects errors.
• Performs and oversees account analysis for categorical programs and audits all categorical fund program claims and reports.
• Analyzes and reconciles data for accuracy; forwards claims and reports to appropriate signatories.
• Prepares and monitors transaction records related to payroll, accounts payable, cash receipts, vendor invoices/payments, and returned checks.
• Prepares, maintains, and monitors accounts receivable file; requests payments by preparing and processing invoices and vouchers; posts and deposits monies according to college procedures.
• Reviews and prepares monthly, quarterly, semi‑annual, and annual reports for college, state, local, and federal funding sources in accordance with specific reporting formats and established accounting principles; prepares and submits Sales and Use Tax return to the state; maintains files related to reports.
• Oversees the reconciliation of bank statements; researches and resolves discrepancies for assigned funds.
• Responds to problems and inquiries from accounting system users requiring detailed knowledge of policies, procedures, systems and regulations of assigned area.
• Researches and interprets fiscal and accounting regulations, laws and guidelines; recommends account numbers and performs system maintenance transactions.
• Assists in developing and disseminating guidelines on accounting policies, practices and systems to users.
• Provides fiscal control for assigned grant funds and oversees the performance of tasks necessary to maintain the accounting records of assigned programs, such as Federal, State, and Local categorical programs.
• Generates electronic payments for federal and state payroll taxes and employee benefits.
• Prepares and enters journal entries and inter‑fund transfers.
• Assists with the development of the annual College budget.
• Reviews, verifies, and posts details of business transactions, such as funds received and disbursed, and totals accounts.
• Oversees and participates in year‑end closing activities; prepares year‑end closing entries; makes adjusting entries; and prepares journal entries to close books.
• May serve as liaison with external auditors, including collecting, reviewing, organizing and preparing required documentation.
• Assists with the development of accounting procedures and proposes changes to the computerized accounting system.
• Develops indirect cost rate proposals for use in externally funded programs; makes post‑closing adjustments to financial statements.
• May assist in general administrative duties such as answering phones, greeting visitors, assisting employees, and responding to phone calls; assists students via website, email, telephone, and one‑on‑one.
• Promotes a positive image of the College when handling customer/client problems by treating each individual with respect and resolving concerns/complaints professionally.
• Maintains competency and stays current with responsibilities through self‑directed reading and professional development training as required by the Controller.
• Contributes to departmental success by training personnel and developing SOPs as assigned.
• Works with word processing, spreadsheet, and database software to complete administrative tasks.
• Handles sensitive and extensive confidential information.
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to meet worksite demands; working hours may include evenings, holidays, or weekends depending on deadline requirements and special events.
• Completes duties in compliance with college standards, policies and guidelines; uses interpersonal skills and sound judgment to coordinate duties among coworkers, supervisory chain, faculty, staff, students, and customers.
• Completes all required training and professional development sessions sponsored by Texas Southmost College (TSC); supports the values and institutional goals defined in the College’s Strategic Plan.
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty, and community.
• Assists with systematic review and evaluation of the planning unit, including development and monitoring of outcomes and action plans for improvement.
• Communicates effectively, both orally and in writing; defines problems, collects data, establishes facts, draws valid conclusions, and presents information to