Accounting Supervisor

About the role

Ensure that the credit extended is collected. Responsible for the daily processing of Guest credit information, the billing cycle, and for the maintenance of the Accounts Receivable Aging report. Specifically, this involves the following: Ensure operations staff follows credit policies to maximize cash flow and minimize bad debt potential. Ensure current billing of accounts receivable invoices to client base. The desired result of efforts is to maintain accounts aging no > than 6% over 60 days or better. Must develop strong familiarity with the inherent nature, profile and egos of the client base and be able to apply sound judgment when dealing with those persons. The individual will develop strong user skills with the Property Management System, F&B Point of Sale System, PC systems and their software applications. The individual will be expected to maintain the utmost integrity, and where appropriate confidentiality, in dealing with all information and reports produced/handled. This position is expected to support the Staff Accountant and Director of Finance in accomplishing the goals and objectives as set forth for the entities and the Company.

Responsibilities

• Maintain House Accounts ensuring form of payment, checking out upon departure, emailing client receipts.
• Bill companies within 3 days of approval of invoice from Sales with folio and all receipts for charges that appear on the folio.
• Follow up with collection calls (emails) on a regular basis.
• Document methods and conversations regarding collection efforts in each file.
• Research chargebacks and respond before deadline.
• Post payments appropriately to the correct invoices for each account day of receipt.
• Adjustments to accounts should be made immediately and not held.