Accounting Supervisor

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate. We need to parse the description. First part: "Description Summary: The Accounting Supervisor oversees day-to-day accounting operations and programmatic financial activities for assigned programs, grants, contracts, and agencies. Reporting to the Director of Finance, this position provides direct supervision, training, and technical support to Program Accountants and other assigned finance staff and works closely with program leadership to ensure timely, accurate, and compliant financial management. Key responsibilities include coordinating the monthly close, monitoring grant and contract spending, reviewing budgets and financial reports, maintaining accurate financial databases and Project IDs, supporting payroll and labor allocations, and ensuring financial information is complete and reliable. The Accounting Supervisor works proactively with Program Accountants and program leadership to maximize allowable use of awarded funding, identify underspending or financial issues early, and minimize unspent grant and foundation balances. This position includes direct supervision and hands-on training of assigned finance staff. The Accounting Supervisor serves as a key resource to Program Accountants and programs and may step in to perform accounting duties as needed to meet deadlines, maintain continuity, and support the Director of Finance." That's about the role. So we can have

About the role

with paragraphs. Next: "Requirements Position Responsibilities:" Actually there is a heading "Requirements Position Responsibilities:" then a list of responsibilities broken into categories: Compliance and Staff Oversight, Financial Management, Reporting and Audit, Budgeting and Strategic Planning, Ethics, Safety, and Confidentiality, Other duties as assigned. We need to extract responsibilities as list items under a Responsibilities section. The posting includes responsibilities details. So we should create a

Responsibilities

with

• items covering each bullet. We must preserve all substantive info, not invent. So we need to list each responsibility point. Let's parse the responsibilities sections: Under "Compliance and Staff Oversight": - Manage all administrative functions related to direct reports, ensuring operational efficiency and accountability. - Lead onboarding, hands-on training, cross-training, and ongoing coaching of Program Accountants and assigned finance staff; provide performance feedback and elevate staffing or performance concerns to the Director of Finance. - Develop and maintain consistent training for Program Accountants and program staff on financial processes, grant requirements, coding, budgets, financial reports, Sage Intacct, Project IDs, databases, and supporting documentation. - Must ensure staff complete all required professional development training in a timely manner Under "Financial Management, Reporting and Audit": - Supervise the accurate and timely preparation, review, and submission of invoices, reimbursement requests, grant drawdowns, and financial reports assigned to Program Accountants. - Direct the preparation and coordination of financial reports for funders, program monitors, and external auditors. - Coordinate financial reports and supporting documentation for funders, foundations, program monitors, audits, and internal leadership. - Review journal entries and supporting documentation for accuracy, proper coding, appropriate Project IDs, funding sources, programs, departments, and compliance with GAAP and internal policies. - Review reconciliations of assigned balance sheet accounts, general ledger activity, subledgers, receivables, and other accounts to support an accurate and timely monthly close. - Assist the Director of Finance with audit preparation, schedules, supporting documentation, grant testing, and timely resolution of requested items. - Review payroll financial uploads and labor distribution reports to ensure employee time and payroll costs are accurately allocated to the appropriate departments, cost centers, programs, funding sources, Project IDs, grants, and contracts. - Work with Program Accountants and program leadership to identify and correct payroll allocation issues timely and ensure allocations agree with approved grant and contract budgets. - Maintain accurate accounting dimensions and coding structures for assigned programs and awards, including creating and maintaining Project IDs and ensuring they align with approved budgets, contracts, grants, departments, programs, and funding sources. - Monitor the accuracy and completeness of financial databases and integrations used for grants, contracts, payroll allocations, billing, and reporting; research discrepancies and coordinate corrections with the appropriate staff. Under "Budgeting and Strategic Planning": - Assist the Director of Finance and program leadership with development of annual operating, grant, foundation, and program budgets. - Meet monthly with Program Directors and department managers to review financial results, grant status, budget-to-actual performance, payroll allocations, spending plans, forecasts, and needed corrective actions. - Maintain a comprehensive calendar of grant, contract, foundation, billing, reporting, budget revision, and closeout deadlines and ensure assigned submissions are completed timely. - Review grant, foundation, and contract budgets for accuracy, including revenue, expenses, staffing, allocations, match requirements, and allowable costs, and ensure approved budgets are accurately reflected in Sage Intacct and supporting databases. - Prepare, coordinate, and track budget revisions and grant or contract budget amendments with Program Accountants and program leadership, ensuring changes are documented, approved, submitted timely, and updated in financial systems. - Maintain strong working knowledge of federal, state, local, foundation, and private grant and contract requirements, including allowable costs, match, spending periods, reporting, billing, and closeout requirements. - Monitor grant, contract, and foundation utilization throughout each award period to identify underspending, overages, unbilled costs, allocation issues, or available funding; work with Program Accountants and programs to maximize allowable reimbursement and avoid leaving awarded funds unutilized when eligible costs are available. - Provide regular grant and foundation status reporting to the Director of Finance, including budget-to-actual results, spending projections, remaining balances, reimbursement status, deadlines, compliance concerns, and recommended follow-up actions. Under "Ethics, Safety, and Confidentiality": - Maintain strict confidentiality of sensitive financial, client, donor, and operational information in accordance with agency policies and applicable laws. - Must ensure the completion of all required professional development assignments in a timely manner for their direct reports. - Must complete all required professional development assigned in a timely manner. - Must be sensitive to the service population’s cultural and socioeconomic characteristics. - Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, and others. - Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. - Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. - Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. - Other duties as assigned by the Director of Finance. Now after that we have "Competencies Adaptability Communication Critical Thinking Integrity/Honesty Results Oriented". That's a list of competencies. Could be under Skills? The instruction says use sections like Skills. We could put competencies under Skills. Then "Minimum Qualifications Education Bachelor’s degree or higher in Accounting or business-related field. Experience Minimum of 7 years' experience in Accounting/Finance, preferably in nonprofit or grant-funded organizations, with at least 2 years of experience in a supervisory role. Experience with federal grants/contracts and Sage Intacct strongly preferred. License and Credentials Reliable transportation Valid driver license, with clean driving record Valid vehicle insurance Minimum Knowledge And Skills Extensive working knowledge of Microsoft Office products; A solid grasp of General Accepted Accounting Principles and Non-Profit Accounting; Must be detail oriented, organized, self-motivated, work well independently and on a team; Must have good written and verbal skills; Must have good critical thinking and problem-solving skills. Advanced working knowledge of Sage Intacct is required, including general ledger, dimensions, reporting, chart of accounts management, and financial data integrations; Strong knowledge of nonprofit budgeting, forecasting, budget revisions, grant and contract financial management, and federal award compliance; Demonstrated ability to analyze grant and contract spending, identify available or underutilized funding, and coordinate timely financial actions to maximize allowable reimbursement; Experience with payroll accounting and labor distribution/allocation systems, including allocation of personnel costs across departments, cost centers, grants, and contracts; Knowledge of treasury management, banking relationships, investment accounting, fixed assets, and depreciation; Travel Requirements Travel requirements for the position includes 5% local and 2% overnight." We need sections: Qualifications, Skills, Benefits, Pay, Schedule. The posting includes qualifications (education, experience, license/credentials). It includes knowledge and skills (knowledge, skills). It includes travel requirements (maybe schedule? Not exactly schedule). It does not mention benefits, pay, schedule (except travel). So we should include Qualifications and Skills sections. Benefits, Pay, Schedule only if present; they are not, so omit. We also might include a section for "Travel" if we want but not required; but instruction says only include sections when posting has real specific content. Travel is mentioned but not a standard section heading; we could incorporate into Qualifications or Skills as a note. Probably better to include under Qualifications as a bullet. We must not repeat job title. Use

  for section headings. We need to output only HTML fragment. Let's structure:

  About the role

  ... (summary)

  Responsibilities

  • ... each bullet
  We need to decide grouping: maybe keep as separate
  under each subheading? But instruction says use
  • for any list of duties/requirements/benefits. It doesn't forbid multiple lists. Could have one big list. But to preserve structure maybe we can have multiple
    under each subheading but still each is a list. That's fine. But we must not create extra headings not in list (like Compliance and Staff Oversight). Those are not standard headings; we could keep them as inside list items or as preceding

    . Probably better to keep as list items with the description; we can embed the subheading as part of the item text. Simplify: create one

    with all responsibility items. That preserves all info. Similarly for Requirements: we have education, experience, license/credentials, travel. Could be a list. For Skills: we have knowledge and skills list. Let's extract. First, About the role paragraph: combine the summary sentences into one or two paragraphs. We'll output:

    About the role

    The Accounting Supervisor oversees day-to-day accounting operations and programmatic financial activities for assigned programs, grants, contracts, and agencies. Reporting to the Director of Finance, this position provides direct supervision, training, and technical support to Program Accountants and other assigned finance staff and works closely with program leadership to ensure timely, accurate, and compliant financial management. Key responsibilities include coordinating the monthly close, monitoring grant and contract spending, reviewing budgets and financial reports, maintaining accurate financial databases and Project IDs, supporting payroll and labor allocations, and ensuring financial information is complete and reliable. The Accounting Supervisor works proactively with Program Accountants and program leadership to maximize allowable use of awarded funding, identify underspending or financial issues early, and minimize unspent grant and foundation balances. This position includes direct supervision and hands-on training of assigned finance staff. The Accounting Supervisor serves as a key resource to Program Accountants and programs and may step in to perform accounting duties as needed to meet deadlines, maintain continuity, and support the Director of Finance.

    Now Responsibilities list. We'll create

    Responsibilities

    then
    with each bullet. We need to ensure we don't lose any detail. Let's list all responsibility bullets: From Compliance and Staff Oversight: 1. Manage all administrative functions related to direct reports, ensuring operational efficiency and accountability. 2. Lead onboarding, hands-on training, cross-training, and ongoing coaching of Program Accountants and assigned