Accounting Specialist

Responsibilities

• Process purchase orders in QuickBooks Desktop Enterprise and coordinate order documentation with third-party logistics partners.
• Prepare and send customer invoices, including shipment and tracking details, while maintaining accurate billing records.
• Support accounts receivable activities by monitoring payments, applying checks and credit card transactions, and following standard payment terms.
• Auxiliary accounts payable tasks and general accounting support as needed across daily operations.
• Review pick tickets, packing documentation, and incoming shipment records to confirm order status and resolve discrepancies.
• Perform inventory reconciliation activities, including periodic reviews with external logistics providers to identify and investigate variances.
• Communicate directly with customers regarding orders, backorders, shipment updates, and related documentation requests.
• Maintain organized paper and scanned records for invoices, packing slips, and supporting files, including document cleanup and retention support.

Requirements

• Experience in accounting support with a strong emphasis on accounts receivable, billing, and reconciliations.
• Working knowledge of accounts payable and broader accounting functions in a fast-paced business setting.
• Proficiency with QuickBooks Desktop Enterprise or QuickBooks Online.
• Strong Excel skills for reporting, tracking, and data review.
• Ability to investigate inventory differences and resolve record inconsistencies using sound analytical judgment.
• Comfortable coordinating with customers and third-party service providers regarding orders, shipments, and payment activity.
• Strong attention to detail with the ability to manage both digital and paper-based records accurately.

Qualifications

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Skills

Robert Half offers contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Benefits

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.