Accounting Specialist

Responsibilities

• Manage accounts payable entries, ensuring expenses are coded accurately and recorded in the appropriate categories.
• Prepare recurring pre-bills each month, coordinate revisions with attorneys, and finalize client invoicing, including electronic billing submissions.
• Reconcile firm-issued credit cards and petty cash activity to maintain complete and accurate financial records.
• Review and process employee expense reimbursements in accordance with internal guidelines and documentation standards.
• Produce month-end cost recovery reporting and upload finalized data into database for accounting review.
• Oversee the accounting inbox by responding to inquiries, routing requests, and following up on outstanding items as needed.
• Work closely with paralegals and attorneys to address client-related expenses and follow up on unpaid balances.
• Maintain vendor master data, including updates to remit-to details and tax documentation required for year-end reporting.
• Provide backup coverage for daily bank deposit handling as well as new matter intake tasks such as conflict checks and matter setup.
• Support the Controller with ad hoc assignments and special accounting projects as business needs arise.

Requirements

• Experience supporting core accounting operations, including accounts payable, accounts receivable, and billing activities.
• Hands-on ability to perform account reconciliations with a high level of accuracy and attention to detail.
• Familiarity with processing daily financial transactions such as reimbursements, deposits, and credit card reconciliations.
• Prior exposure to legal billing, pre-bill review, or e-billing processes is strongly preferred.
• Comfortable communicating with attorneys, paralegals, vendors, and internal stakeholders regarding financial matters.
• Proficiency with accounting systems and spreadsheet tools used for reporting, tracking, and data entry.
• Strong organizational skills with the ability to manage multiple deadlines in a fast-moving work environment.